Assignment 1 - Part 1

FUNDAMENTAL MANAGEMENT TITLE: NATIONAL AUTOMOTIVE GROUP

PREPARED BY: MUHAMMAD NOR RIDZUAN BIN OTHMAN 2010309891 AZUAN BIN JAMALUDDIN @ ABD AZIZ 2010304151 ALIF RIDHWAN BIN ABD RAHMAN 2010910951 MUHAMMAD FARID BIN MOHD NOR 2010194263 MUHAMMAD ARIF BIN IBRAHIM BAKRI 2010911415

DATE OF SUBMISSION: 10 MARCH 2011

LECTURER: MADAM AZLINA BINTI SHAMSUDIN

Universiti Teknologi Mara ( UiTM ) Kampus Dungun

ACKNOWLEDGEMENT

Bismillahirahmanirrahim. First of all, we would like to thank ALLAH S.W.T and HIS messenger, Prophet Muhammad S.A.W. It is because of HIS blessing, it is possible for us to finish this assignment. We also like to thank our parents. It is because of them we can finish and possibly to do this assignment. With their support, hope and prayers, we were able to complete this assignment.

We also like thank our lecturer, Madam Azlina Shamsudin. Due to her guidance, ideas and knowledge, we were able to finish this assignment with full inspiration and determination. She also gives a lot of advice on how to finish this assignment. We would also like to thank all of our classmates because of their classmates because of their support, new ideas, opinions and additional information for this assignment.

Finally, we would like to thank everyone that got involved in helping to complete this assignment successfully. Without them, we would be facing plenty of complications and challenges for finish this assignment.

MGT 162 AM110 1A Madam. Azlina Binti Shamsudin

Page 1


NO

CONTENTS

PAGE

1

INTRODUCTION

3

2

PLANNING

4

3

ORGANIZING

5-7

4

MOTIVATION

8

5

LEADING

9

6

CONTROL

10

7

CONCLUSION

11

8

REFERENCES

12

9

APPENDICES

13-15


Page 2


INTRODUCTION

National Automotive Group is an automotive based company. Our company is establish on 16 September 2010. We have been registered with Companies Commission of Malaysia (SSM) on 15 September 2010. Our headquarters is situated at Negeri Sembilan which is situated at Wisma Great Eastern, Jalan Yam Tuan, Seremban, Negeri Sembilan. Our company provides car such as Honda, Toyota, Nissan and the latest model of Proton, Proton Inspira. Other than that we also provides Proton Saga FL and Proton Persona. We open our company and our showroom at office our which is from 10 a.m until 5 p.m.

We will close our company and showroom on Sunday in order to obey the labor law which stated that all employee must be given at least four days leave per month. We also close our company and showroom on Friday from 12 p.m until 2 p.m in order to let our men staff to went to mosque and perform “ solat jumaat “. Our company have 20 to 77 employee. We also

plan to open new showroom in several country.


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PLANNING

1.1 MISSION STATEMENT

Our mission is to give a good service to our customers. We also want to improved our quality associated. So that our customer can be regular customer when we provide a good service and good products based on our customer needs. Leading towards future is our motto in order to ensure that our company is always up to date to customer needs.

1.2 GOALS

A) To provide the highest quality car and accurate information about them, their specialty and benefits B) To provide excellent customer service C) To ensure that we having good relationships with other organizations and individuals who are like minded and involved in like pursuits D) To cultivate adaptability to change in economic, social and environmental conditions, to allow Eden the opportunity to survive long-term

1.3 OBJECTIVE

A) To become the first ranked bumiputra automotive company B) Become a leading automotive company in future C) To help in creating job opportunities D) To help malay in changing their economy


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ORGANIZING 2.1. FUNCTIONAL STRUCTURE

This is the most usual, widely used, logical and basic form of departmentalization.

Our

company used this department structure because this is the most simple and suitable with our company policies and business. This department structure also referring as departmentalization by function. Our president and manager also have to do work and involved in marketing, delivery or even in production of course with the help from his/her assistants. The manager does not always a men. We also will take a woman manager if she has a qualification to be so.

PRESIDENT

MUHAMMAD NOR RIDZUAN BIN OTHMAN

FINANCE DEPARTMENT

MUHAMMAD ARIF BIN IBRAHIM BAKRI ( MANAGER )

ADMIN DEPARTMENT

MARKETING

HUMAN RESOURCES

ALIF RIDHWAN BIN ABD RAHMAN

DEPARTMENT

DEPARTMENT

AZUAN BIN JAMALUDDIN @ ABD AZIZ

MUHAMMAD FARID BIN MOHD NOR

( MANAGER )

( MANAGER )

( MANAGER )


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PRESIDENT

: MUHAMMAD NOR RIDZUAN BIN OTHMAN

SECREATARY

: SITI NORFAEZAH BINTI JAMAYA

STRATEGIC ADVISOR : HAZIQ NAIM BIN ZAMRI ECONOMIC ADVISOR : FARIS ASYRAF BIN ABD. WAHAB



FINANCE DEPARTMENT

MANAGER

: MUHAMMAD ARIF BIN IBRAHIM BAKRI

ASST MANAGER

: NOR HAFIZAH BINTI AZMAN

SECREATARY

: NUR FAZILAH BINTI ZULKARNAIN

NUMBER OF STAFF : 10 ACTIVITY

: 1. Prepare financial plans, budgets and forecasts . 2. Interpreting cash flow 3. Producing accurate financial 4. Managing a company financial accounting



ADMIN DEPARTMENT

MANAGER

: ALIF RIDHWAN BIN ABD RAHMAN

ASST MANAGER

: AMIRUDDIN BIN ABDUL RAHMAN

SECREATARY

: FATEHAH BINTI NAIM

NUMBER OF STAFF : 15

ACTIVITY

: 1. Receive and file incoming letters, documents. 2. Supply and manage office equipments, machines or properties to office and manufactures, kitchen utilities. 3. Schedule meeting if any. 4. Create, control, and monitor all administrative 6. Agenda management: booking, travels, and meeting


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

MARKETING DEPARTMENT

MANAGER

: AZUAN BIN JAMALUDDIN @ ABD AZIZ

ASST MANAGER

: NUR SHAFIQA BINTI ZAZALI

SECREATARY

: SYAFIQAH NURAH BINTI FAKARUDDIN


ACTIVITY

: 1. Open booth 2. Develop close liaison with the media and advertising fraternity, maintaining the prospect of long term strategic alliances 3. Make negotiation with vendors and third party to establish network of distribution



HUMAN RESOURCES DEPARTMENT

MANAGER

: MUHAMMAD FARID BIN MOHD NOR

ASST MANAGER

: IZWAN BIN YAAKOB

SECREATARY

: NUR RUSYDAH BINTI ASHURI


ACTIVITY

: 1. Settling complain made by customer 2. Supply and manage product to customer 3. Schedule family day or occasion if any. 4. Choose, control, and monitor all employee 6. Organized around providing a specific component of HR ( training, compensation, organizing development and safety )


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MOTIVATION

Motivation is defined as the forces acting upon or within a person that person to expend effort to behave in a specific, goal-directed manner. ( Lewis, Goodman, Fandt, Management Challenges for tomorrow’s leaders )

3.1. GOAL SETTING THEORY

Our company use SMART goal setting theory for motivation. This theory is based on the concept that people work harder when they have specific, measurable goals to work toward. Goals provide a clear, engaging sense of direction and specify what is to be accomplished. S - SPECIFIC

This is refer to our target sale per target month. Our company put a specific target to each employee in order to ensure that our company will have good sale report. M - MEASURABLE

When we put on a target, We ensure that the target is measurable. For example. For the month of February, Our company target is to sold 30 car including 10 model from Honda, 5 model from Toyota, another 5 model from Nissan and another 10 model for Proton car. A - ACHIEVEABLE

We also ensure that our target can be achievable so that our employee will not burden by stress in order to achieve the company target. R - REALISTIC

Our company target was not too high because it our company target is too high, employees will seem no point in trying. T - TIME BOUND

Our goals have its starting points, ending points and fixed durations. We also always tell our employees to give full commitment to achieve our target so that they will focus their efforts on completion of the goal on or before due date. MGT 162 AM110 1A Madam. Azlina Binti Shamsudin

Page 8


LEADING 4.1. PATH-GOAL THEORY

Our company use path-goal theory for our leadership concept. According to this theory, it is leader job’s to help the followers in achieving our goals and provide the necessary direction and

support. So, our president himself also has to assist our employees and make sure that they enjoy working at our company. This will make our goals more easy to be achieve because our employees is enjoy their working. 4.2 LEADERSHIP STYLES 

DIRECTIVE LEADER According to this theory, the employees are need to know what the leader want from them, schedules work to be done, and give specific guidance to accomplish task. Our company are avoiding this type of leader styles to ensure that our employees are not feel pressure and stress.



SUPPORTIVE LEADER Leader must be friendly and shows concern for the needs of employees. In order to make that happen, every month we will give a reward to the best leader that most friendly and most concern to our employees.



PARTICIPATIVE LEADER We always having a group-decision making with our manager and employees in order to listen to their suggestion before making a decision. The ideas from employees sometimes very useful to our company.



ACHIEVEMENT-ORIENTED LEADER We also sets challenging goals and expects employees to perform at their highest levels. It makes employees work harder in order to achieve our company goals.


Page 9


CONTROL

5.1. PRE-ACTION

We use pre-action control to make sure our car has quality and always sold well. We always survey the type and model in high ranked and buyers like it. We also prevent any problem at the car from bad thing from the first stage before the car is bring to our showroom. For example, if the car engine have a bit fault in wire ring and make the car broken, we would not accept the car to be in our showroom because for us quality is important. It is because to make sure our customer satisfied with our car.

5.2. POST ACTION CONTROL

We use the post action control to focus on the outputs of our company after the transformation process is complete. It is known as corrective control. It attempts to measure the result of certain action. If there are problem corrective action is under taken and applied to future activities. For example, we always survey our buyer if they satisfied with the car or not.


Page 10


CONCLUSION As a conclusion, we learn how hard is it when to open an organization or company. We also learn on how to manage the company and the subordinates. In addition, we know the functions of a manager and how to be a good manager. In the discussion group, we have learned about the basic of management that is planning, organizing, leading and controlling. We also study about motivation. In planning we learn on how to create a goals when opening an organization or company, how to setting goals and ways to achieve those goals. In organizing, we learn about how to make and organizational structure. In leading, we learn about how to make employees feel enjoy to work in our company and how to a good and responsible leader. We also learn about how to make a manage the quality product.


Page 11


REFERENCES

1. MANAGEMENT – CHALLENGE FOR TOMORROW’S LEADERS by Goodman, Fandt, Michlitsch and Lewis

2. MANUAL FUNDAMENTAL OF MANAGEMENT

3. INTERNET



www.wikipedia.com/management



www.management-issues.com/.../3/leading-management.asp

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www.management-issues.com/.../3/HR dept-management.asp



www.pojokgarasi.com/wp-content/uploads/2010/11/proton-inspira-frontview-wider.jpg



www.kereta.info



www.pojokgarasi.com/wp-content/uploads/2010/11/proton-persona-frontview-wider.jpg



www.pojokgarasi.com/wp-content/uploads/2010/11/honda-civic-typerfront-view-wider.jpg


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APPENDICES

NISSAN SKYLINE GTR R35

TOYOTA VIOS


Page 13


HONDA CITY

HONDA CIVIC TYPE-R


Page 14


PROTON INSPIRA

PROTON PERSONA


Page 15

Assignment 1 - Part 1

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