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TABLE OF CONTENTS INTRODUCTION……………………………………………………………………………………….. 3 1.1 1.2 1.3 1.4
PURPOSE PURPOSE ................................. ................................................. ................................. ................................. ................................. ........................... .......... 3 SCOPE ................................ ................................................. ................................. ................................. .................................. ................................ ............... 3 TERMINOLO TERMINOLOGY GY ................................ ................................................. ................................. ................................ ................................. ................... .. 3 USER NOTES ................................. ................................................. ................................ ................................. ................................. ..................... ..... 3
RISKS AND CONTROLS ........................................................................................................... 3 RESPONSIB RESPONSIBILITIES ILITIES ................................ ................................................. ................................. ................................. .................................. ................................ ............... 3 WORKFLOW…………………………………………………………………………………………… 4 APPENDIX A
STANDARD OVERVIEW ................................................................................ 5
APPENDIX B
HSE MANAGEMENT COMPETENCE FRAMEWORK SPECIFICATION FOR SENIOR LEADERS POSITIONS / HSE CRITICAL POSITIONS (LEVEL 2) AND CONTRACT HOLDERS………………………… ....................................10
APPENDIX C
HSE MANAGEMENT COMPETENCE FRAMEWORK SPECIFICATION FOR HSE PROFESSIONALS ............................................................................... 16
APPENDIX D
HISTORICAL REVISION CHANGE DETAILS ............................................... 35
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TABLE OF CONTENTS INTRODUCTION……………………………………………………………………………………….. 3 1.1 1.2 1.3 1.4
PURPOSE PURPOSE ................................. ................................................. ................................. ................................. ................................. ........................... .......... 3 SCOPE ................................ ................................................. ................................. ................................. .................................. ................................ ............... 3 TERMINOLO TERMINOLOGY GY ................................ ................................................. ................................. ................................ ................................. ................... .. 3 USER NOTES ................................. ................................................. ................................ ................................. ................................. ..................... ..... 3
RISKS AND CONTROLS ........................................................................................................... 3 RESPONSIB RESPONSIBILITIES ILITIES ................................ ................................................. ................................. ................................. .................................. ................................ ............... 3 WORKFLOW…………………………………………………………………………………………… 4 APPENDIX A
STANDARD OVERVIEW ................................................................................ 5
APPENDIX B
HSE MANAGEMENT COMPETENCE FRAMEWORK SPECIFICATION FOR SENIOR LEADERS POSITIONS / HSE CRITICAL POSITIONS (LEVEL 2) AND CONTRACT HOLDERS………………………… ....................................10
APPENDIX C
HSE MANAGEMENT COMPETENCE FRAMEWORK SPECIFICATION FOR HSE PROFESSIONALS ............................................................................... 16
APPENDIX D
HISTORICAL REVISION CHANGE DETAILS ............................................... 35
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INTRODUCTION 1.1
PURPOSE
To:
Make sure that individuals who influence the management of HSE Risk or perform activities activities with HSE Risk are competent, and demonstrate that their competence has been assured.
Provide competence assurance for HSE related competences within the Competence Management Process owned by Human Resources (HR).
1.2
SCOPE
This document applies to all Sakhalin Energy employees and to contractors. 1.3
TERMINOLOGY
Italicised terms in this document are included in the Sakhalin Energy HSE Glossary. Glossary. 1.4
USER NOTES
The requirements of this Standard inclusive of Appendices are mandatory, and are derived from RF legal, Shareholder and Lender requirements. Any deviation from the requirements of this standard is subject to approval by the Technical Authorit y for HSE in accordance with the Deviation Procedure. Procedure . A controlled copy of the current version of this document is located in LiveLink and is available via the Sakhalin Energy website. Before using this document it is the User’s responsibility to ensure that any hard or electronic copy is current. The Document Custodian should be contacted for implementation support and for any feedback and suggestions. Any change to this standard is subject to the Corporate Document Control procedure. procedure .
RISKS AND CONTROLS Risk and Controls in relation to HSE Competence are detailed in the Appendices to this Standard.
RESPONSIBILITIES Responsibilities in relation to HSE Competence are defined in the Appendices to this Standard.
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WORKFLOW STANDARD OVERVIEW HSE Competence Standard Overview
Appendix A
EXTERNAL REQUIREMENTS Refer Appendix 1 ORGANISATION Refer Appendices IMPLEMENTATION AND OPERATION Specification HSE Management Competence Framework for Senior Leaders positions/ HSE Critical Positions (Level 2) and Contract Holders Specification HSE Management Competence Framework for HSE Professional Positions CHECKING AND REVIEW
Appendix B
Appendix C
Refer Appendix 1
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APPENDIX A
Rev. 01
STANDARD OVERVIEW
Purpose To make sure that employees and Contractors who influence the management of HSE Risk or perform activities with HSE Risk are competent, and demonstrate that their competence has been assured; and to provide competence assurance for HSE related competences within the Competence Management Process owned by Human Resources Directorate (HR).
Who is this for
Senior Leaders (CEO and members of CED) Business Leaders (Front Line Barriers Manager, Managers, Supervisors) Staff on HSE critical Positions ( Level 1, Level2) Technical Authorities ( TA1, TA2) Contract Holders of HSE critical Contracts ( mode 1, mode 2) HSE Professionals HSE Professionals with assigned role of Contract Holder of HSE critical Contract ( mode 1, mode 2) Authorized HSE Competence Assessors
What situations are covered? This document applies to all Sakhalin Energy employees and to Contractors.
Competence Requirements: 1.
Technical competences (including HSE competences) for Sakhalin Energy Operations and Maintenance Technicians are specified in Competence Assurance Programme Standard for Operations and Maintenance Staff . Technical competences for other Sakhalin Energy staff are specified by Competence Based Development in Learning and Development Guideline and Competence Based Assessment Procedure.
2.
HSE management competences for Sakhalin Energy staff in leadership and operational supervisory positions are specified in HSE Management Competence Framework Specification for Leadership and Planning / Supervisory HSE Critical Positions , and consist of 3 HSE Management System competence elements.
3.
HSE management competences for Sakhalin Energy staff appointed as Contract Holders of HSE critical Contracts are specified in HSE Management Competence Framework Specification for Leadership and Planning / Supervisory HSE Critical Positions , and consist of 3 HSE Management System competence elements.
4.
HSE management and HSE specialist competences for Sakhalin Energy staff in HSE Professional positions are specified in HSE Management Competence Framework Specification for HSE Professional Positions, and consist of between 4 to 21 competence elements (depending on discipline and Job Group), where 3 HSE Management System Competences are considered as a minimum required.
5.
Additional competences may be specified in HSE Cases for Sakhalin Energy and Contractor staff occupying HSE Critical Positions
Positions requiring Competence Assurance 6.
Positions that require Competence Assurance are:
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6.1. HSE Critical Positions can impact significantly on the execution of an HSE Critical Activity , and include roles filled by contractor staff. HSE Cases identify HSE Critical Positions for each asset and logistics. HSE Cases do not cover all company activities so there are additional HSE Critical Positions in company functions such as Contract Holders of HSE Critical Contracts and Technical Authorities, and operations such as shipping. HSE Critical Positions are grouped as follows: I.
HSE Critical Positions responsible for Front Line Operational HSE Critical Activities where actions (or inactions) taken whilst performing such activities could lead directly to a high risk incident. These are also referred to as Level 1 HSE Critical Positions.
II.
HSE Critical Positions responsible for Planning/Supervisory HSE Critical Activities where actions or inactions) taken whilst performing such activities could lead indirectly to a high risk incident. These are also referred to as Level 2 HSE Critical Positions.
III.
Positions of Contract Holders of HSE critical Contracts where specific HSE control should be applied whilst managing HSE critical Contracts, taking into account Contract HSE mode criteria (Contract HSE mode 2) and Contract HSE Criticality criteria where any Hazards are assessed as Medium or High on the Risk Assessment Matrix (RAM).
6.2. Leadership Positions – Sakhalin Energy Committee of Executive Directors. 6.3. HSE Professional Positions – all staff in HSE professional positions. Contractors Contractors occupying positions in Operations and Maintenance qualified as Level 1 HSE Critical Positions:
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Contractors are obliged to provide competent personnel to Sakhalin Energy, in relation to work that they perform. Work scope and job tasks are under the control of Sakhalin Energy, and contractor personnel execute allocated tasks. Hence, in general, the normal regulatory competence requirements are deemed adequate for Level 1 HSE Critical Positions.
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The Contract Holder is accountable for identifying any specific work tasks with additional competence requirements, and addressing these under the contract via vendor or other training.
Contractors occupying leadership and operational supervisory positions qualified as Level 2 HSE Critical Positions
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Contractors are obliged to provide competent personnel to Sakhalin Energy, in relation to work that they perform.
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Sakhalin Energy HSE Competence Assurance program or Contractor equivalent program shall be applied for all contractor personnel performing Level 2 HSE critical activities. A Contractor Company Competence Assurance Program is considered an equivalent program, if the requirements to HSE Competence for their personnel occupying HSE critical roles of Level 2, are fully consistent with the requirements of Sakhalin Energy for respective HSE Critical roles in term of content and level of achieved competence (theoretical and practical experience).
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The Contract Holder is responsible for the Contractor to implement /adopt the HSE Competence assurance program, in accordance with the Sakhalin Energy requirements.
Competence Responsibilities The Human Resources Learning, Development and Talent Manager is R e s p o n s i b l e requirement 7:
High risk incident: an incident in the red (high) area of the Risk Assessment Matrix (RAM).
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7.1 The Human Resources Learning, Development and Talent Manager is a recipient and user of all HSE Competence related data (including lists of HSE critical / professional positions (see requirement 6 ), roles (persons), HSE critical / professional positions competence assessment results, records, reports). 7.2 For competences other than HSE critical / HSE professional positions competences the Human Resources Learning, Development and Talent Manager is responsible for monitoring of application of Competency Assessment, Development and Assurance processes for SEIC staff. 7.3 Provides support and advice to HSE Assurance and PrD Technical Training functions on general Competence Management processes. The Head of PrD Technical Training is R e s p o n s i b l e for requirement 8: 8. Monitor and ensure the application of technical competence assurance processes (as defined in requirement 1) for Sakhalin Energy Operations and Maintenance Technicians, including: 8.1. Develop and maintain the Competence Unit Standards for Operations and Maintenance Technicians staff pan Assets. 8.2 Keep the assessment records for technical competencies for Sakhalin Energy Operations and Maintenance Technicians. 8.3 Maintain a list of positions and names of staff occupying Front Line Operational HSE Critical Positions Level1. The HSE Assurance Manager and HSE Competence Assurance Specialist are R e s p o n s i b l e for requirement 9: 9. Monitor and support application of HSE management and HSE specialist competences (as defined in requirements 2-4) for Sakhalin Energy staff, including: 9.1. Develop and maintain the HSE Competence elements requirements for HSE Management System and HSE Professional competencies as stipulated in the Appendix 2 and Appendix 3 of this Standard. 9.2. Keep assessment records for HSE management and HSE specialist competences, and communicate these to Human Resources Learning, Development and Talent Manager on a regular basis. 9.3. Maintain a list of names of staff occupying Planning/Supervisory HSE critical positions (Level 2), Leadership positions, Contract Holders and HSE professional positions, and communicate HSE Competence status to General Manager HSE, Human Resources Director and relevant Directors, Asset Managers and Department Heads. 9.4. Review and approve/reject HSE Competence Derogations in the job profiles, on request to Line Managers/Assessor. 9.5. Maintain and develop the Pool of HSE Competence Assessors in the company. 9.6. Provide HSE Competence Assessment training for Line Managers (train Assessor) on request to Line Managers and HSE Competence Awareness Session for Individuals on request to Employees. The Line Manager is R e s p o n s i b l e for requirements 10 and 11: 10. Provide adequate information, instruction, training and supervision so that people are competent to carry out their work safely in their area of responsibility. 11. Apply the following Competence Management processes to individuals in HSE Critical Positions, Leadership Positions and HSE Professional Positions: 11.1. Identify and record the positions that require competence assurance, as defined in requirement 6. 11.2. Identify and record the Competences and Proficiency Levels required for the positions that require competence assurance, as defined in Requirements 1 to 5.
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When there are changes in the Company (for example, changes to position holder ’s roles and responsibilities), identify the positions affected and update the HSE competence requirements for these positions, if required.
11.3. Assess (if authorized HSE Competence Assessor), verify and record the HSE competence of individuals against the requirements defined for each individual’s position.
Verify that, where individuals hold positions identified in one or more HSE Cases, the individual has all the competences specified therein.
Provide the assessment records, including date of the assessment and name of the assessor, to the focal point responsible for keeping the records (refer 7. b and 8.3 above).
11.4. Review competence assessments as part of the Individual Performance Review process (in line with Performance review process). 11.5. Manage competence gaps, by taking into account the risk associated with the gap, the need to work without support, and the competence of the whole team.
Select an approach based on the following mitigation measures: Reallocate the activity to someone who is competent, close the gap through adequate training, and/or provide supervision and support.
Where appropriate, record the actions in an agreed and documented plan (IDP), including any restrictions on the tasks that individuals are permitted to perform.
Monitor progress in addressing competence gaps and update the competence assessment when progress is supported by suitable evidence.
The Authorized HSE Competence Assessor is R e s p o n s i b l e for requirement 12: 12.1 Conducts HSE Competence assessment of staff at or below their own assessed competence level. 12.2 Provides support to Assessor in order to ensure quality of HSE Competence assessment, and verifies HSE Competence assessments results where necessary. 12.3 Provide recommendations on HSE Competence gaps closure and/or develop gap closure plan to Assessor.
13. The authorization process of HSE Competence Assessor is as follows:
13.1. Departmental Head/Asset Manager nominates a candidate (a Nominee) for HSE Competence Assessor’s role with agreement of C-HSE. Note that a Nominee must be assessed and has no HSE competence gaps according to the required HSE Competence profile on the current position. 13.2. A Nominee must participate in the formal training HSE Competence Assessment Training for Line Managers (train the HSE Competence Assessor) provided by HSE Competence Assurance Specialist. The course is aimed to enable nominated staff (mainly Supervisors and Managers, and HSE professionals) to conduct HSE Competence assessment (Awareness plus)
13.3. A Nominee must practice Assessor’s skills (firstly: participate in the role of Observer with experienced Assessor; secondly conduct assessment with the experienced Assessor (as a backup)
Assessor is normally a line supervisor of staff.
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Note that before conducting Assessment of HSE Competences a Nominee on HSE Competence Assessor’s role must discuss assessment practice with the experienced Assessor.
13.4. Departmental Head/Asset Manager confirms the training process of a Candidate is successfully done ( based on confirmation from experienced Assessor) by advising in writing to HSE General Manager ( TA1) and HSE Assurance Manager
13.5. HSE General Manager (Technical Authority 1) and/or HSE Assurance Manager (Technical Authority 2) authorize a Nominee as HSE Competence Assessor by sending message to all relevant parties (business, HSE on Assets, a Nominee and HSE Assurance specialist)
13.6. HSE Assurance Specialist include the name of authorized Assessor into the List of Sakhalin Energy Investment company HSE Competence Assessors ( the Pool of Assessors) and keeps records in Livelink/ Confidential area for HSE Competence and Skill pool.
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APPENDIX B
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HSE MANAGEMENT COMPETENCE FRAMEWORK SPECIFICATION FOR SENIOR LEADERS POSITIONS / HSE CRITICAL POSITIONS (LEVEL 2) AND CONTRACT HOLDERS
Purpose To define the Competence Framework for HSE Management System for Leadership Positions and Planning/ Supervisory HSE Critical Positions, Technical Authorities and Contract Holders of HSE Critical Contracts ( mode 2).
Who is this for?
Senior Leaders (CEO and members of CED) Business Leaders (Front Line Barriers Manager, Managers, Supervisors) Staff on HSE critical Positions ( Level 2) Technical Authorities ( TA1, TA 2) Contract Holders of HSE critical Contracts ( mode 2, mode 1 ) HSE Professionals with assigned role of Contract Holder of HSE critical Contract ( mode 2, mode 1) Authorized HSE Competence Assessors
What situations are covered This document applies to Sakhalin Energy staff in Leadership Positions and Planning/Supervisory HSE Critical Positions.
Requirements – Competence Process The Line Manager is accountable for making sure that requirements 1 to 3 are met. 1.
For Sakhalin Energy staff in Leadership Positions and Planning/Supervisory HSE Critical Positions: a.
b.
There are 3 HSE Management Competences, which are further described in Requirement 3:
HSE Lead – Provide Leadership in HSE
HSE Prepare – Prepare effective management of HSE Risk
HSE Apply – Apply effective management of HSE Risk
There are nine generic competence profiles.
These are shown as nine generic job family/types describing the required proficiency levels for each competence element - see Table 1.
There are also examples of Position types for each Proficiency Profile – see Table 2.
c.
There are three levels of proficiency for each HSE competence element - Awareness, Knowledge and Skill. HR Competence Based Assessment Procedure describes proficiency levels in more details.
d.
For Contract Holders there are 2 generic competence profile shown in Table 3 based on type of contract (Gold or Silver/Bronze) describing the required proficiency levels for each competence element. The proficiency requirements have been identified and agreed on 13th HSES Management of Contracts Steering Committee meeting 02 December 2010, as shown in the table below:
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Table 1 HSE Competence requirements for Leadership & Planning/Supervisory HSE Critical Positions
Table 2 HSE Competence requirements for Contract Holders of HSE Critical Contracts: Type of contract HSE Competence element
Gold
Silver / Bronze
Lead HSSE Risk Management
SKILL
KNOWLEDGE
Prepare HSSE Risk Management
SKILL
KNOWLEDGE
KNOWLEDGE
KNOWLEDGE
Apply HSSE Risk Management
2.
The Competence Framework for HSE Management System shall be applied as follows: a.
The individual seeking competence validation shall: Confirm, with the Line Manager, the Proficiency Profile that best reflects the individual’s influence on HSE risk management of the job role (see Table 1, Table 2 – if Contract Holder).
Read off the proficiency levels for competence elements HSE Lead, HSE Prepare and HSE Apply for the selected Proficiency Profile.
Self-assess against the requirements in the ‘HSE Competence Elements’, for competence elements HSE Lead, HSE Prepare and HSE Apply at the levels set.
b.
If the individual decides they meet some or all of the Proficiency Levels, gather evidence to support the claim.
The individual’s Line Manager / Authorized HSE Competence Assessor shall carry out the competence assessment, as follows:
Select the correct Proficiency Profile that best reflects the individual’s in fluence on HSE risk management of the job role (see Table 1, Table 3).
Assess the individual’s evidence against the competence elements HSE Lead, HSE Prepare and HSE Apply for the selected Proficiency Profile.
Obtain support from competent colleague(s):
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where a required specialist competence level is higher than the Line Manager’s own assessed competence
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where the Line Manager decides he/she does not have adequate proficiency in a competence element to do a fair assessment
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where the Line Manager decides he/she does not sufficiently understand the assessment process
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where further testing or clarification of the evidence is required, carry out an interview (face to face or through a teleconference) with the individual.
Explain any competence gap(s) to the individual and suggest ways of possible gap closure.
Initiate Derogation Request in case if competence element or its proficiency level is not relevant and not applicable for current position/job.
Provide the validated assessment record to the HSE Competence Assurance Specialist for record keeping and reporting.
c.
Line Managers shall periodically:
Review the Leadership and Planning/Supervisory HSE Critical Positions in their organizations and the Proficiency Profile requirements for them (at least once at the beginning of each year).
Assess whether individuals have maintained the Proficiency Levels required by their Proficiency Profile. They shall do this by either determining that the individual continues to perform the relevant HSE activities satisfactorily or re-assessing the individual’s Proficiency Level in the relevant Competence Elements.
If an individual is re-allocated a higher Job level, the Line Manager shall ensure that a revised Proficiency Profile shall be selected or prepared and the individual shall be reassessed as necessary against the revised requirements
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Table 3 Proficiency Profiles Description Table
Requirements – HSE Management Competence Elements 3.
Description of 3 HSE Management Competences for Leadership and Planning/Supervisory HSE Critical Positions: a.
HSE 1 - Provid e Leadership In HSE
COMPETENCE ELEMENT REQUIREMENTS: Can deliver continuous improvement of HSE performance through pro-active HSE management, relentless pursuit of adherence to policy and standards, exemplary personal leadership behavior, provision of appropriate organisation and resources, and systematic review of effectiveness. Specific activities in Providing HSE Leadership are:
Be mindful of HSE risks and drive the consistent application of the organization’s HSE MS, systematically reviewing its effectiveness and taking corrective action as necessary.
Demonstrate visible and felt leadership by communicating a clear vision, setting and championing challenging performance goals and consistently demonstrating the importance of HSE via personal involvement, visibility, decisions and actions.
Motivate, coach and develop staff towards improving HSE culture and behaviors through promotion of the Life-Saving Rules and personal example as a role model.
Deliver compliance with applicable laws, regulations and SEIC HSE requirements, applying consistent Consequence Management.
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Engage with stakeholders and set long-term objectives in line with expectations whilst adhering to HSE Policy.
Debate and take ownership of the HSE input to the Annual Assurance Letter, and perform HSE-SP MS Management Review.
HSE 2 - Prepare Effective Managem ent Of HSE Risk
COMPETENCE ELEMENT REQUIREMENTS: Can identify and assess HSE risks systematically and define the standards, plans, procedures and resources necessary to manage them. Specific activities in Preparing Effective Management of HSE Risk are:
c.
Identify the HSE hazards and assess the potential consequences.
Define the barriers required to control the identified HSE hazards and the recovery measures needed.
Select, establish and maintain the required resources, standards and procedures to manage business, personal and process HSE risks (including during change and across organizational interfaces).
Identify those positions (HSE Critical Positions) responsible for the implementation or management of controls to prevent significant incidents and maintain adequate competence.
Establish HSE action plans and targets integrated within overall business plans.
Establish required emergency response capability and plans.
Establish Risk based audit plans to assure compliance with relevant standards and requirements.
HSE 3 - Ap ply Effective HSE Risk Management
COMPETENCE ELEMENT REQUIREMENTS: Can implement the HSE MS, standards, procedures, action plans and risk management controls to deliver continuous improvement of HSE performance. Specific activities in Applying Effective HSE Risk Management are:
Manage HSE risks in accordance with the HSE-MS.
Establish safe systems of work so that risk remains As Low As Reasonably Practicable.
MONITOR AND REVIEW ACTIVITIES AND PERFORMANCE TO ENSURE EFFECTIVE IMPLEMENTATION OF CONTROLS AND TAKE CORRECTIVE ACTION.
Report and investigate incidents, take corrective action and share learning.
Participate in relevant site visits, inspections and internal audits to confirm that risk controls are in place and effective, and implement agreed actions.
Manage emergency situations in accordance with established plans.
HSE Competence Derogation process is as follows: 1.
Line Manager and/ or Authorized HSE Competence Assessor initiate Derogation Request by filling in and submitting Derogation Justification Form to HSE Competence Assurance Specialist in case if competence element or its proficiency level is not relevant and applicable for current position/job.
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HSE Competence Assurance Specialist checks and submits the form to HSE Technical Authority (General Manager HSE (TA 1) and/or HSE Assurance Manager (TA 2) for approval/ rejection. HSE Technical Authority (TA 1 and TA 2) review Derogation Request and approves or rejects. HSE Competence Assurance Specialist informs all relevant parties on Derogation revision results, maintains and keeps records.
Note that in case of any changes in employee’s HSE critical position/role/job approval on Derogation becomes void automatically and derogated Competence element is recognized as a Competence gap.
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HSE Competence Standard APPENDIX C
Rev. 01
HSE MANAGEMENT COMPETENCE SPECIFICATION FOR HSE PROFESSIONALS
FRAMEWORK
Purpose To define the Competence Framework for HSE Professionals.
Who is this for?
Senior Leaders (CEO and CED members ) Business Leaders (Front Line Barriers Manager, Managers, Supervisors) Technical Authorities ( TA1, TA2) HSE Professionals ( all HSE Disciplines: HSE General, Environmental, Personal Safety and Transport (Road Safety),Health, Process (technical) Safety, Emergency Response and Fire Authorized HSE Competence Assessors
Requirements – Competence Process The Line Manager is accountable for making sure that requirements 1 to 4 are met. 1. For Sakhalin Energy staff in HSE Professional Positions:
a. There are 3 HSE Management System competences required for all HSE Professionals as basic requirements, which are further described in Requirement 3: HSE-SP MS 1. Coach & Support the Leadership of HSE Risk Management 2. Coach & Support the Preparation of HSE Risk Management 3. Coach & Support the Application of HSE Risk Management b. There are 11 HSE Requirement 4:
Professionals technical competences
which are further described in
HSE TECHNICAL 1. Manage Health Risk 2. Manage Process Safety Risk 3. Manage Personal Safety Risks 4. Manage Environmental Risks 5. Implement Contractor HSE Management 6. Manage Projects HSE Risks 7. Manage Driver Safety Risks 8. Manage Transport Safety Risks 9. Manage Social Performance 10.Manage HSSE & SP Regulatory/Legislative Interface 11.Manage Greenhouse Gases and Energy Use c. There are 3 Competences required for HSE Professionals in Health Discipline: Conduct and Apply Risk Assessment Manager Healthcare Services and Health Manage Health Programmes and Projects
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d. There are 2 Process Safety Competences required for Professionals in Process ( Technical) Safety Discipline: 1. Process Safety in Operations ( practitioners) 2. Process Safety in Projects ( practitioners) e. There are 2 CONTRACT HOLDER Competences required for HSE professionals who being appointed as a Contract Holder. 1. Formulate Sourcing Strategy and Tactics 2. Deliver Contract Value
Competence frame work requirement = refer to Table 1 below.
2. The Competence Framework for HSE Management shall be applied as follows:
a. The individual seeking competence validation shall: • Confirm with the Line Manager the HSE Management Competence Elements and associated Proficiency Levels required for their role, at the relevant job level (see Table 1). • Confirm with the Line Manager, where relevant, the HSE Specialist Competence Elements and associated Proficiency Levels required for their role, at the relevant job level (see Table 1). • Self-assess against the requirements for each Competence Element. • If the individual decides they meet some or all of the Proficiency Levels, gather evidence to support the claim (this should be reflected in the Self-Assessment Questionnaire Tool).
b. The individual’s Line Manager shall carry out the competence assessm ent, as follows: • Select the HSE Management Competence Elements and associated Proficiency Levels required for the individual’s role, at the relevant job level (see Table 1). • Select, where relevant, the HSE Specialist Competence Elements and associated Proficiency Levels required for the individual’s role, at the relevant job level (see Table 1). • Obtain support from competent colleague(s)
- where a required specialist competence level is higher than the Line Manager’s own assessed competence
- where the Line Manager decides he/she does not have adequate proficiency in a competence element to do a fair assessment
- where the Line Manager decides he/she does not sufficiently understand the assessment process • Assess the individual’s evidence against the Competence Elements. • Carry out an interview to determine the individual’s level of competence. • Explain any competence gap(s) to the individual and suggest ways of possible gap closure. • Provide the validated assessment record to the HSE Competence Lead for record keeping.
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c. Where the individual and Line Manager consider that a competence requirement specified in Table 1 is not required or is set at too high or low a level, they may seek a derogation. Such derogations shall be approved by the Technical Authority Level 1 (TA1) for HSE, and documented and recorded in the relevant HSE Competence Management system.
d. Line Managers shall periodically (at least every 2 years): • Review the HSE Professional Positions in their organizations and the HSE management and specialist competence requirements. • Assess whether individuals have maintained the Proficiency Levels for the required Competence Elements. They shall do this by either determining that the individual continues to perform the relevant HSE activities satisfactorily or re-assessing the individual’s Proficiency Level in the relevant Competence Elements. • If an individual is re-allocated a higher Job level, the Line Manager shall ensure that the required Competence Elements are reviewed and updated where necessary, and the individual shall be reassessed as necessary against the revised requirements.
Requirements – HSE Management Competence Elements Description of 3 HSE Management Competences for HSE Professional Positions:
1. COACH AND SUPPORT THE LEADERSHIP OF HSE RISK MANAGEMENT Competence Description: (This is for people who work with the Business) to coach and support the Line to deliver leadership in HSE. Competence Definition (Skill level): You can: Support and coach business leaders, managers, and supervisors to achieve and apply the Line «HSE Lead » competence. Create and sustain a culture that drives the Company commitment of no harm to people and to protect the environment. Develop Objectives, Targets and Plans to Support the implementation of the company HSE Commitment and Policy. Establish and maintain an organization that enables compliance with HSE Control framework, regulations and laws. Review the effectiveness, adequacy and suitability of HSE Management System and take actions to improve. For Awareness level, for example, look for evidence that the person can describe in basic terms: Describe a Hearts and Minds programme (or similar culture/leadership-related) such as "Understanding your Culture", “Making Compliance Easier”, "Seeing Yourself as Others See You", or “Effective Observation and Intervention” Describe the requirements of Intervention, Life Saving Rules and Personal HSE Leadership Behaviors, and HSE Risk Management List methods to champion HSE, e.g. Safety day, Leadership site visits Describe typical HSE content for Asset/Project plans Explain the sort of information, instruction, training and supervision required for people to be competent to carry out their work safely. For Knowledge level, for example, look for evidence that the person has:
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1. Helped to run a Hearts and Minds programme (or similar culture/leadership-related) such as "Understanding your Culture", “Making Compliance Easier”, "Seeing Yourself as Others See You", or “Effective Observation and Intervention” 2. Helped to run sessions for leaders such as Risk awareness, Intervention, Life Saving Rules and Personal HSE Leadership Behaviors, Risk Management / HEMP 3. Helped leaders to champion HSE, e.g. Safety day, Leadership site visit schedule 4. Provided information, instruction, training and/or supervision to support HSE competence 5. Benchmarked targets and performance against competitors and advise leadership of changes necessary to reach top quartile 6. Had active involvement and challenge in the review the HSSE management system. This might include proposals for change to the HSSE-MS and suggestions of KPIs to measure performance 7. Reviewed stated compliance with laws and regulations and adopted HSE Standards For Skill level, for example, look for evidence that the person has: 1. Led a Hearts and Minds programme (or similar culture/leadership-related) such as "Understanding your Culture", “Making Compliance Easier”, "Seeing Yourself as Others See You", or “Effective Observation and Intervention” for an Asset/Contract/Company 2. Run sessions for leaders such as Risk awareness, Intervention, Life Saving Rules and Personal HSE Leadership Behaviors, awareness of HSE Policy & Commitment 3. Created a means for leaders to champion HSE, e.g. Safety day, Leadership site visit programme 4. Established an HSE governance structure for monitoring perform ance, leading continuous improvement plans, managing the skill pool and implementing the HSE requirements 5. Had active involvement and challenge in the review of HSE Performance and the effectiveness of the HSE management system 6. Reviewed compliance with laws, regulations, HSE management system and Standards 7. Conducted regular HSE Leadership site visits 8. Designed a Safety Day workshop with Leaders presenting 9. Had active involvement and challenge in the alignment of business and operational objectives, targets and plans at company level 10. Made proposals for HSE targets (Key Performance Indicators or dashboard against achievement of objectives) 11. Had active involvement in regulatory and external decision making 12. Established and maintained an HSSE & SP Assurance Plan. 13. Confirmed that the audit plan is relevant to the risks of the Asset/company 14. Engaged with the Business assurance committee on audit planning, execution and action item follow-up 15. Monitored the follow-up of actions from HSE Audits and self-assessments 16. Scheduled, prepared and provided material and input for the management HSEperformance review meetings and identified trends and learning from the review, indicating where strengths and weaknesses exist and other opportunities for improvement 17. Proposed HSE campaigns to improve performance based upon an analysis of underlying trends against established objectives and targets 18. Assessed the impact of imminent changes on HSE management and defined and planned any improvements required 2. COACH AND SUPPORT THE PREPARATION OF HSE RISK MANAGEMENT Competence Description: (This is for people who work with the Business) to coach and support the Line to prepare effective management of HSE risk. Competence Definition (Skill level): You can:
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Support business leaders, managers, and supervisors to achieve and apply the Line «HSE Prepare» competence. Identify HSE Hazards in the Business and document their effect on people, assets, environment and reputation in a Hazards and Effects Register. Assess the Risk of identified Hazards for Worst-Case Credible Scenarios by using the HSE Management System manual, subsection Risk Assessment Matrix (RAM) and document this assessment of Risk in the Hazards and Effects Register. Implement Controls and Recovery Measures for Hazards in blue, yellow and red areas of the RAM in line with HSE Management System manual, subsection Managing Risk. Integrate HSE objectives and targets, plus requirements of the HSE Control Framework, into Business Plans and Procedures. Establish and maintain Common Risk Controls including Permit to work, Management of Change, and Emergency Response. For Awareness level, for example, look for evidence that the person can describe in basic terms: 1. Describe the Common Controls such as HSE Case, Emergency Response Plans, the Management of Change process and Permit to Work Procedures 2. Explain how local operating procedures should take into account local risks and requirements and comply with the HSE management system and Standards 3. Explain how to make local operating plans align with Business HSE Plans and local HSE risk profile 4. Explain how to identify the HSE controls required for the worksite tasks 5. Describe how to carry out a Hazards and Effects Register or Environmental Aspects Register, Bowtie analysis, risk assessment, ALARP determination and Remedial Action Plans, and the value of each For Knowledge level, for example, look for evidence that the person has: 1. Provide HSE input to and verification of Common Controls such as HSE Case, Emergency Response Plans, the Management of Change process and Permit to Work Procedures 2. Verified that local operating procedures take into account local risks and requirements and comply with the HSE management system and Standards, and engaged local staff to confirm understanding 3. Confirmed that local operating plans align with Business HSE Plans and local HSE risk profile 4. Identified the HSE controls required for the worksite tasks 5. Had active involvement in the development and challenge of more than one of Hazards and Effects Register or Environmental Aspects Register, Bow-tie analysis, risk assessment, HAZID, HAZOP, ALARP determination and/or Remedial Action Plans 6. Helped to prepare HSE content for Asset/Project plans For Skill level, for example, look for evidence that the person has: 1. Developed and verified the proper use of Common Controls such as HSE Case, Emergency Response Plans, the Management of Change process and Permit to Work Procedures 2. Developed local operating procedures take into account local risks and requirements and comply with the HSE Control Framework, and engaged local staff to confirm understanding 3. Tested that local operating plans align with Business HSE Plans and local HSE risk profile 4. Specified the HSE controls required for the worksite tasks 5. Led the development and challenge of more than one of Hazards and Effects Register or Environmental Aspects Register, Bow-tie analysis, risk assessment, HAZID, HAZOP, ALARP determination and/or Remedial Action Plans 6. Facilitated a workshop or meeting to support people working to achieve the “HSSE Prepare” competence 7. Prepared Job Descriptions and Organization Charts for an HSE Department (appropriate to the business risk) 8. Established an HSE governance structure for monitoring performance, leading continuous improvement plans, managing the skill pool and implementing the HSE requirements
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9. Defined HSE roles, responsibilities and authorities to implement the HSE requirements and comply with regulations and laws 10. Established HSE roles and responsibilities in plans, procedures, job descriptions, individual tasks and targets 11. Calculated capacity and capability to deliver the HSE Plan and acted accordingly 12. Provided information, instruction, training and supervision so that people are competent to carry out their work safely 13. Verified that the formal HSE competence assurance process has been applied and managed HSE competence gaps of reporters through an agreed and documented plan 14. Established and maintained documented Management of Change Procedures 15. Identified the positions affected by changes in the Business or organization, and updated the HSE competence requirements for these positions 16. Verified that all required HSE training and certification/licensing to meet legal requirements has been completed 17. Confirmed that Asset/Function operating plans align with Business HSE Plans and company HSE risk profile 18. Verified that Asset operating procedures take into account Asset/Function risks and requirements and comply with the HSE Management system and Standards 19. Engaged Asset/Function staff and verified their understanding of Asset/Function HSE Plans and procedures 20. Provided HSE input to the Permit to Work (PTW) procedure and verified that the PTW procedure meets the HSE requirements 21. Verified that the Management of Change process addresses HSE risks and requirements For Emergency Response professionals Skill evidence includes: 1. 2. 3. 4.
Provided HSE input to the set up or management of an Emergency Response Centre Led or participated in an Emergency Response Team Developed roles, responsibilities and accountabilities for HSE component of Emergency Response Verified that the Emergency Response plans and drills are compliant with legal and adopted HSE requirements 5. Provided HSE professional support and advice to an Emergency Response Team 6. Used Assets Emergency Incident scenarios to establish and maintain Emergency Response Plans and procedures 7. Prepared, reviewed or updated Emergency Response Plans and procedures 8. Confirmed that emergency response equipment meets or exceeds Asset/Function requirements and regulations 9. Conducted simulations or modeling of potential Emergency Response scenarios 10. Completed analysis to confirm that all Asset operations are compliant with medical emergency response requirements 11. Planned or carried out tab le-top Emergency Response exercises 12. Planned or carried out Em ergency Response drills 13. Carried out oil spill response 14. Carried out Medical Em ergency Response 15. Maintained coordination with relevant authorities 16. Established a program of testing of Emergency Response Plans and procedures 17. Provided Emergency Response training for individuals and Emergency Response T eams
3. COACH AND SUPPORT THE APPLICATION OF HSE RISK MANAGEMENT Competence Description: (This is for people who work with the Business) to coach and support the Line to apply effective management of HSE risk. Competence Definition (Skill level): You can:
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Support business leaders, managers, and supervisors to achieve and apply the «HSE Apply» competence. Implement the HSE requirements embedded in Plans and Procedures, check compliance, intervene and take corrective action when necessary. Collect, verify and report HSE performance data that are relevant, consistent, transparent, accurate and complete, for consolidation for internal review and public disclosure. Establish and maintain a Data Controls Assurance Plan. Log, notify and investigate incidents, review and apply learnings through the Learning from Incidents (LFI) process, with particular emphasis on injurious and high value learning Incidents. Provide assurance that the HSE Control Framework requirements are implemented and effective. For Awareness level, for example, look for evidence that the person can describe in basic terms: 1. How to carry out site visits and inspections to confirm that staff are complying with all agreed HSE requirements 2. How to follow up areas of non-compliance with management through meetings, formal notifications and non-compliance reports 3. Explain how Supervisors, Managers and Leaders should confirm that staff know what is required of them prior to start of work, through Pre Job Briefings and review of Job Hazard Analysis 4. Explain the process for collation and submission of HSE Performance data in line with company and RF requirements 5. Describe the incident investigation and learning process 6. Describe the HSE Audit, including preparation, interviews and close-out meeting For Knowledge level, for example, look for evidence that the person has: 1. Accompanied management on site visits and inspections to confirm that staff are complying with all agreed HSE requirements 2. Followed up areas of non-compliance with management through meetings, formal notifications and non-compliance reports 3. Tested that the Supervisors, Managers and Leaders have confirmed that staff know what is required of them prior to start of work, through Pre Job Briefings and review of Job Hazard Analysis 4. Had active involvement in the collation and submission of HSE Performance data in line with company and RF requirements 5. Taken part in investigation of incidents to determine immediate and underlying causes using company approved tools 6. Used the Learning from Incident process to communicate learning and required actions 7. Taken part in HSE Audit, including preparation, interviews and close-out meeting 8. Prepared audit term of reference 9. Monitored the follow-up of actions from HSSE Audits and self-assessments 10. Tested that the Supervisors / Managers / Leaders have confirmed that staff know what is required of them prior to start of work. This might be through attendance at the Pre Job 11. Tested that the Supervisors / Managers / Leaders have confirmed that staff are complying with requirements allocated to them during work. This might be through management site inspections or compliance reports 12. Intervened in the event of non-compliance with established requirements. This might be through an intervene card or via line management through a meeting, request for disciplinary action, suggestion for competence improvement or coaching 13. Logged or updated incidents in the Fountain Incident Management s ystem. 14. Investigated incidents using the Topset methodology to determine immediate and underlying causes and analysed them using approved tools e.g. TRIPOD Beta as team member For Skill level, for example, look for evidence that the person has:
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1. Organized and facilitated management site visits and inspections to confirm that staff are complying with all agreed HSE requirements 2. Fixed areas of non-compliance with management through meetings, formal notifications and noncompliance reports and gap closure action planning and follow up 3. Verified that the Supervisors, Managers and Leaders have confirmed that staff know what is required of them prior to start of work, through Pre Job Briefings and review of Job Hazard Analysis 4. Analyzed HSE data to identify underlying trends and developed corrective action plans 5. Led or facilitated investigation of incidents using the Topset methodology to determine immediate and underlying causes and analysed them using approved tools e.g. TRIPOD Beta, to analyses weaknesses in the HSSE-MS and provide recommendations and corrective action. 6. Managed the Learning from Incident process to communicate learning and required actions 7. Led or facilitated HSE Audit, including preparation, interviews and close-out meetings 8. Coordinated the execution of HSE Audits 9. Carried out an HSE audit , including preparation, interviews and close-out Meeting 10. Had active involvement in the d evelopment of the Data Controls Assurance Plan and verified dat a quality controls are in place and functioning to standard
Requirements – HSE Specialist Competence Elements Description of the 11 HSE technical competences for HSE Professionals: HSE Technical 1.
MANAGE HEALTH RISKS
Competence description: (This is for people who work with the Business) to manage health risks. Competence definition (Skill level) You can: Implement Control Framework and legal requirements for health risk management. Apply the outcome of Health Risk Assessments. Manage other health risks associated with the locations or activities, including Human Factors Engineering, Health Impact Assessment, Product Health and Environmental Health risks etc. For Skill level, for example, look for evidence that the person has: 1. 2. 3. 4. 5. 6.
Commissioned a Health Risk Assessment Understood and challenged output of Health Risk Assessment Implemented the Remedial Action Plan stemming from Health Risk Assessment Confirmed that health requirements have been integrated into operating practices Conducted health related inspections Identified changes that may trigger the need for new health requirements. This might be evidenced by review of Safety Data Sheet (SDS) or scientific reports, compliance checks against changes in health regulations or standards and requests for revised Health Risk Assessment following changes in feedstock, processes or working practices 7. Reported non-compliance to health requirements through Fountain or engagement with health professionals 8. Checked that the control and recovery measures specified in the Health Risk Assessment are in place 9. Reviewed product hazards and the Health Risk Assessment when changes to operations or organizations are proposed and advised Health representatives accordingly 10. Supported the control of health hazards and risks relevant to the Asset or Function. This might include verifying that relevant employees have completed fitness to work evaluations, identifying areas where acute toxic substances may occur and identifying locations containing asbestos
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11. Engaged with Health specialists to m anage concerns about health risks of operations 2.
MANAGE PROCESS SAFETY RISKS
Competence description: (This is for people who work with the Business) to prevent Process Safety incidents resulting from unintentional release of energy or hazardous material. Competence definition (Skill level) You can: Verify that new assets and modifications made to existing assets are designed and constructed as specified in the Design and Engineering Manual 1 (DEM1) and meet Process Safety Basic Requirements as specified in the Design and Engineering Manual 2 (DEM2). Perform Process Safety Reviews for new assets and for modifications to existing assets. Verify that the procedures to operate HSE Critical Equipment within its operational limits are adequate. Verify that the procedures to inspect and maintain the technical integrity of HSE Critical Equipment are adequate. For Skill level, for example, look for evidence that the person has: 1. Had active involvement in identification of Process Safety risks 2. Performed Process Safety Analysis and Review, including the use of tools such as Hazid, Hazan, Hazop, QRA, FRED and Layers Of Protection Analysis ( LOPA) 3. Confirmed that new assets and modifications to existing assets meet Design and Engineering Manual 1 (DEM1) 4. Confirmed that Process Safety Basic Requirements described in Design and Engineering Manual 2 (DEM2) are met 5. Created and maintained the documentation for HSSE Critical Equipment 6. Inspected and verified technical integrity 7. Reviewed the process safety risks to an Asset 8. Confirmed that operating procedures manage the process safety risks 9. Had active involvement in development of a Statement of Fitness 10. Had active involvement in development of a Documented Demonstration of ALARP 3.
MANAGE PERSONAL SAFETY RISKS
Competence description: (This is for people who work with the Business) to manage personal safety risks. Competence definition (Skill level) You can: Review operations with personal safety risks and ensure the hazards are controlled by risk based procedures, safe working practices according to the hierarchy of controls. Demonstrate that personal safety risks are managed to as low as reasonably practicable. Provide coaching and development for managers and supervisors of people performing tasks with personal safety risks. For Skill level, for example, look for evidence that the person has: 1. 2. 3. 4.
Had active involvement in identification of personal safety hazards and assessment of risks Had active involvement in the selection of controls using the Hierarchy of Control Integrated personal safety requirements into operating practices and procedures Conducted management system audits to confirm personal safety hazards are adequately controlled. 5. Identified changes that may trigger the need for new personal safety controls 6. Regularly intervened in cases of non compliance and resolved the shortcomings
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7. Facilitated the application of Safety Behavioural tools e.g. Making Compliance Easier workshops, use of the Hearts and Minds tools e.g. Understanding Your HSE Culture 8. Supported the control of a variety of personal safety hazards and risks relevant to the Asset or Function. This should include several of: embedding the Life Saving Rules, supervising or auditing the Permit to Work process, planning and managing lifting and hoisting operations, work at height or use of radioactive sources and selection of correct Personal Protective Equipment. 4.
MANAGE ENVIRONMENTAL RISKS AND ASPECTS
Competence description: (This is for people who work with the Business) to manage risk from environmental aspects. Competence definition (Skill level) You can: Maintain required certifications, permits and licenses. Verify that emissions and discharges meet required levels. Manage the disposal and transport of waste in line with requirements. Assess and manage the risks of soil and groundwater contamination. Assess and manage the potential impacts that operations may have on biodiversity and ecosystems. For Skill level, for example, look for evidence that the person has: 1. Had active involvement in identification of environmental aspects, determining significance and assessment of impacts 2. Had active involvement in the selection of controls using the Hierarchy of Control 3. Verified that certification, permit and license conditions are being met and appropriate records maintained 4. Integrated environmental requirements into operating practices, controls and procedures 5. Conducted inspection of facilities and records to confirm compliance 6. Identified changes that may trigger the need for new environmental controls 7. Intervened in cases of non compliance 8. Supported the control of environmental aspects and impacts relevant to the Asset or Function. This might include carrying out an Impact Assessment, maintaining a Biodiversity Action Plan, managing a Ozone Depleting Substances inventory, managing the use of HCFCs, managing soil and groundwater contamination, managing SOx and NOx emissions, managing VOC emissions, monitoring to detect leaks, managing waste and managed water use and discharges 5.
IMPLEMENT CONTRACTOR HSE MANAGEMENT
Competence description: (This is for people who work with the Business) to ensure that contracts consistently and effectively cover the management of HSE risks, and to deliver effective management of HSE risks during contracted activities. Competence definition (Skill level) You can: Identify and assess the HSE risks associated with the contracted activities, and define how to manage such risks. Verify that the contract contains adequate HSE requirements (clauses) and potential consequences for non-compliance. Define the level of Company HSE performance monitoring required based on the capability of the contractor and the Contract HSE risk. Review and approve Contract HSE Plans and monitor that the contractor complies with the HSE requirements of the contract.
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Regularly review the management of HSE risks in contracted activities and, where necessary, intervene and take actions for continuous improvement of HSE performance. For Skill level, for example, look for evidence that the person has: 1. Had active involvement in identification and assessment of HSE risks associated with contracted activities 2. Had active involvement in the selection of management controls for contracted activities 3. Reviewed and endorsed Key Performance Indicators for contractors and the Contract HSE Plan 4. Executed pre-mobilization and mobilization activities 5. Assessed whether a contractor company has the capability and resources to manage the HSE risks under the contract 6. Developed HSE requirements for contract clauses 7. Defined the level of Company monitoring and HSE supervision 8. Verified that the contractor company manages the HSE requirements of contracted activities 9. Monitored and assessed contractor HSE performance 10. Intervened in cases of non compliance and applied consequence management 11. Verified that the contractor has assessed and is m anaging subcontractor activities 6.
MANAGE PROJECT HSE RISKS
Competence description: (This is for people who work with the Business) to manage health, safety, environment during the life cycle of a project. Competence definition (Skill level) You can: Establish, maintain and execute HSE Plans and SP Plans throughout the life cycle of projects. Obtain and maintain required certifications, permits and licenses. Manage Impact assessments covering environmental, social and health aspects. Integrate HSSE & SP in Project decisions. Identify the need to engage with external Stakeholders, and consequently engage in line with the Reputation Standard. For Skill level, for example, look for evidence that the person has: 1. Had active involvement in identification and assessment of HSE risks associated with a project 2. Had active involvement in the selection of controls for a project 3. Reviewed and endorsed Key Performance Indicators for a project and the Project HSE Plan 4. Assessed whether a project has the capability and resources to manage the HSE risks 5. Integrated HSE into project decisions 6. Managed the Project HSE risk register 7. Established, maintained and executed the Project HSE Plan 8. Carried out or commissioned an Impact Assessment 9. Approved and applied the Impact Assessment deliverables 10. Verified that the project manages the HSE requirements 11. Monitored and assessed project HSE performance 12. Intervened in cases of non compliance and applied consequence management 13. Checked that the project has assessed and is managing contracted activities 14. Developed and implemented a Stakeholder Engagement Plan 7.
MANAGE DRIVER SAFETY RISKS
Competence description: (This is for people who work with the Business) to manage the risk of driving and transport of people and goods on Company Business. Competence definition (Skill level) You can:
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Verify that vehicles, whether Company owned, leased or contracted, are selected, used and maintained in line with requirements. Verify that drivers, professional or otherwise, are selected and trained in line with requirements, and use vehicles and manage journeys and Road Safety High Risk Areas in line with requirements. Periodically question and review the number of road journeys, with the intent to eliminate journeys and lower the risk. Use data to analyze and improve the planning and performance of road transport, provide regular, formal feedback to drivers and apply consequence management where required. For Skill level, for example, look for evidence that the person has: 1. 2. 3. 4. 5. 6.
Developed and analyzed inspection reports for checks on vehicles and provided feedback on gaps Provided input to contracts around management of transport risks Developed and analyzed reports for checks on driver fitness to work, in particular driver fatigue Reviewed journey management plans, both pre-trip and post-trip, and followed up Specified and implemented IVMS systems Analyzed reports derived from IVMS systems and provided feedback to supervisors and drivers recognizing good behaviors and areas for improvement 7. Analyzed and applied statistical analysis of road incidents to identify causes and risk mitigation measures 8. Organized and led vehicle incident investigations 9. Organized and led vehicle incident review panels 10. Reviewed Defensive Driver Programm es and monitored attendance 11. Assessed and managed contracted vehicle activities 12. Identified road safety high risk areas and implemented mitigation measures 13. Intervened in cases of vehicle non compliance and applied consequence management 8.
MANAGE TRANSPORT SAFETY RISKS
Competence description: (This is for people who work with the Business) to manage the risk from transport of people and goods by air, road, maritime and rail methods. Competence definition (Skill level) You can: Challenge the transportation mode or mix (air, road, maritime and rail) to minimize the overall safety risk. Use data to analyze and improve the planning and performance of transportation. Establish controls for owned, operated or contracted transport and transport facilities including, where appropriate, compliance with adopted international standards. For Skill level, for example, look for evidence that the person has: 1. Reviewed the number and types of journeys with the intent to eliminate journeys and lower the exposure and risk 2. Developed and applied administrative and procedural controls for driver / captain / pilot /crew and passenger behavior 3. Implemented a Journey Management Plan and followed up to check compliance, particularly around route changes 4. Used data from IVMS or equivalent to analyze and improve driver behaviors and performance, and to allow recognition of good behaviors 5. Provided regular reviews of overall management of transport safety risks 6. Determine through Risk Assessment the most effective modes and blend of transport to reduce risks to ALARP 7. Applied the Shell Maritime Safety Requirements for Design, Engineering and Operations 8. Applied the Shell Group Requirements for Aircraft Operations
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9. Conducted inspections and audits to confirm compliance to transport requirements 10. Intervened in cases of non-compliance to transport requirements and resolved shortcomings 11. Worked with the Authorized Subject Matter Experts in Transport Safety 12. Worked with the Authorized Subject Matter Expert in Aviation Safety HSE Technical 9.
MANAGE SOCIAL PERFORMANCE
Competence description: (This is for people who work with the Business) to manage Social Impacts. Competence definition (Skill level) You can: Engage effectively with neighbors, impacted communities and other stakeholders to identify and manage Social Impacts arising from business activities at every stage of the Project cycle. Define the Social Environment, identify and assess Social Impacts and develop strategies and plans to mitigate negative impacts and enhance positive impacts. Integrate and align Social Performance plans and activities with those of other functions and the business. For Skill level, for example, look for evidence that the person has: 1. Applied the requirements of the Social Performance Manual 2. Participated in planning and activities to define the Social Environment 3. Engaged with neighbors, impacted communities and other Stakeholders to identify needs and expectations, seeking input and feedback on Social Impacts and control measures and developing collaborative solutions where appropriate 4. Demonstrated external focus by developing and maintaining an active network of relationships with stakeholders that provide benefit to the business 5. Participated in an assessment of Social Impacts and developed mitigation and enhancement measures 6. Identified and responded appropriately to situations involving land acquisition and Involuntary Resettlement, Indigenous Peoples, Cultural Heritage, conflict, grievance and human rights (as applicable) 7. Developed and maintained a Social Performance Plan (including Social Investment) 8. Adopted differentiated Social Performance strategies for different phases of the Business or Project cycle. 9. Aligned and coordinated Social Performance strategy and activities with other functions (Health, Safety, Security, Environment, Contracting and Procurement, Human Resources, Communications, Government Relations, Legal), Project teams and Contractors 10. Supported business leaders and managers in incorporating Social Performance into business decision making 11. Identified key performance indicators, tr acked results and made necessary adjustments to the Social Performance Plan 12. Implemented Social Investment activities within a defined strategy 13. Influenced business leaders to make tangible changes to project related activities so as to minimize negative Social Impacts and/or enhance positive Social Impacts HSE Technical 10. MANAGE HSE REGULATORY / LEGISLATIVE INTERFACE Competence description: (This is for people who work with the Business) to manage the HSE regulatory and legislative interface on behalf of a project or operation.
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Competence definition (Skill level) You can: Identify regulatory requirements and monitor regulatory changes. Incorporate regulatory requirements in to HSE risk management, including local HSE procedures. Communicate the implications of current and forthcoming legislation and the actions to be taken to maintain compliance. Engage with regulators and inspectors to understand their requirements. Monitor the development of legislation, directives and regulations. For Skill level, for example, look for evidence that the person has: 1. Provided a list of relevant regulatory requirements for the operation or asset 2. Commissioned a periodic review of regulatory changes, analyzed significance and managed changes 3. Given presentations, held meetings and delivered communications to advise management of regulatory requirements and changes 4. Updated local HSE procedures in the light of regulatory changes 5. Interpreted and communicated the implications of current and forthcoming legislation and developed actions to maintain compliance 6. Engaged with regulators and inspectors to understand their requirements and focus areas 7. Intervened in cases of regulatory non compliance and applied consequence management HSE Technical 11. MANAGE GREENHOUSE GASES & ENERGY USE Competence description: (This is for people who work with the Business:) to manage the risk associated with Greenhouse Gases and energy use. Competence definition (Skill level) You can: Verify the adequacy of Greenhouse Gas and energy management plans. Implement energy management and Greenhouse Gas abatement options. Prepare Greenhouse Gas forecasts. Keep pace with and communicate technological developments in CO2 / Carbon management. For Skill level, for example, look for evidence that the person has: 1. Established and maintained a Greenhouse Gas and Energy Management Plan 2. Recommended energy management and Greenhouse Gas design options 3. Proposed Greenhouse Gas emission and energy management targets and communicated the business implications of these 4. Monitored performance against Greenhouse Gas emission and energy management targets and proposed improvement actions 5. Reviewed forecasts of Greenhouse Gas emission and energy management performance, including uncertainty bars 6. Reviewed changes in operating conditions and the implications on energy demand and Greenhouse Gas emissions, and how these changes may affect performance against targets 7. Managed Greenhouse Gas emission and energy management plans that are relevant to the Asset or Function 8. Championed initiatives for energy efficiency and Greenhouse Gas emission reduction
Description of the 3 Health Discipline competences:
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CONDUCT AND APPLY RISK ASSESSMENT
Competence description: Establish process to identify and mitigate hazards. Plan, develop, apply and evaluate a risk assessment relevant to one’s field of practice to ensure no harm to internal and external stakeholders (customers, employees, contractors and communities). Advise Business on how to interpret outcome of a risk assessment and propose remedial action. Competence description (Skill level) You can: Identify relevant hazards and assess Risks by using recognized and approved process and procedures. Develop mitigation plans to address identified risks according to company, RF and globally accepted standards. Advice and support businesses on risk management measures. Conduct audit of the Risk Management System Update and communicate modified Risk Assessment, in the event of change in Business, or in relevant Law and Regulations. Monitor and provide advice on risk assessment conducted by external organizations. 2.
MANAGE HEALTHCARE SERVICES AND HEALTH
Competence description: Develop plans, support, manage and/or evaluate appropriate health- and environment -related incidents or issues in order to reduce injuries, disability, diseases, and damage to the environment. Plan and implement incident recovery and/or health and environmental issue management to mitigate their consequences and, where appropriate, enable the resumption of normal operations. Plan and manage health care delivery. Competence definition (Skill level) You can: Develop, implement and maintain written routine health care delivery, incident response and /or issue management plans that are aligned with risk profile and applicable regulatory requirements. Apply technical knowledge to contribute to the provision of health care services and health or environmental incident recovery or issue management. Work with external service providers or external agencies to ensure that they have up-to-date and appropriate health care procedures and incident recovery plans. Investigate incidents and issues and report learnings. Locate, evaluate and interpret information about the key requirements of local and regional healthcare systems and/or relevant legislation. Conduct audit of local health facilities, laboratories, and/or local emergency response arrangements and review and share learnings. 3.
MANAGE HEALTH PROGRAMMES AND PROJECTS
Competence description: Identify, initiate, implement and evaluate health and environment interventions that contribute to the health of employees, other stakeholders and the environment. Competence definition (Skill level) You can: Define local or regional programmes by identifying emerging threats before they begin to impact company operations, employees and reputation. Apply the principles of company programme planning to design programmes that contribute to improvements in health and the environment. Plan and implement health and or environmental programmes across business with external and internal stakeholders. Evaluate and report the outcome of the programmes and describe the added value to the business.
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Contribute to audit of health and/or environmental programs and projects across all lines of business to control effectiveness and ensure compliance with local regulations. Review and evaluate the adequacy of programmes and approaches and improve programme design and delivery when required. Description of the 2 Process (technical) Safety Discipline competences:
1.
PROCESS (technical) SAFETY IN OPERATIONS (PRACTITIONERS)
Competence description: Know what element is or have used element: HSE Case- purpose and structure, ALARP demonstration; PS Events; 3. PS KPIs; LOPCs, Journey Book targets; DEM 1 and PS [Shall] statements; DEM 2 and industry major accidents; MoC process; Statement of Fitness process; Risk Assessments, HAZOP, HAZID, Bow-ties, QRA usage/interpretation; Process Safety assurance – self assessment; Safety Critical Elements and Performance Standards; function of safety systems/equipment; Permit To Work system; Operating Registers; control overrides, flexible hoses, temporary repairs etc; DCAF process, ACALs; ESP; Audit and review process 2.
PROCESS SAFETY IN PROJECTS (PRACTITIONERS)
Competence description: Know what element is or have used element: ALARP demonstration in design; Process Safety deliverables at each gate in Opportunity Realisation Process; Conceptual Design and Detailed Design Process as part of ORP; HSE Case - purpose and structure; Risk Assessment General, HAZOP, HAZID, Bow-ties, QRA usage/interpretation; Risk Assessment Specific HSE Studies; Fire Risk Assessment, EERA, Explosion Overpressure Assessments etc.; Hazardous Area Classification; Safety Critical Elements and Performance Standards; DEM 1 and PS [Shall] statements; DEM 2 and industry major accidents; Statement of Fitness process; MoC process; DCAF process and PCAP; OR&A process; P2A and handover; Permit To Work system
Description of the 2 Supply Change management competences for HSE Professionals in Contract Holder’s role: 1.
FORMULATE SOURCING STRATEGY AND TACTICS
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Competence description: Identifies the appropriate “Go to market” sourcing strategy (e.g. in source /outsource balance, proactive or reactive sourcing, allocation of risk to contractor, reward structure, contractor selection criteria, market approach etc) and the associated tactics required to successfully achieve the strategy, for the goods and/or services under consideration using a thorough evaluation of their different characteristics and the market place. Prepares robust written sourcing strategies for the endorsement and approval by the relevant accountable stakeholders /governance structures (TB). Within the sourcing strategy chooses the most appropriate sourcing tactics (e.g. prequalification on line bid, terms and conditions, tender/ negotiate, lump sum/reimbursable, international/local) that address the sourcing strategy and maximize the potential value to Sakhalin Energy. Competence definition (Knowledge level) You can: Explains using the correct terminology the key activities within the process (e.g. resource balancing, budgeting). Establish a long list of potential suppliers, provide criteria to reduce to a short list (including HSES assessment), create a cost estimate, develop a tender document with performance drivers, a tender plan and TECHNICAL evaluation criteria, review tender and qualification, seek approval and execute award. Determine the HSES risks related to the scope of work and develop risk assessment matrix (RAM) and risk register. Competence definition (Skill level) You can: Achieves operational excellence by effectively applying their knowledge of sourcing strategy and tactics formulation for medium complexity goods and/or services, built up through experience and contacts with subject matter expert’s e.g. CP, commercial, HSES. Effectively applies knowledge of the sourcing strategy and tactics development. Understand the supplier’s market and other similar work scopes within the company. Develop a cost model and identify main areas of cost, develop a contract strategy, compile a tender plan and determine individual contract performance drivers, determine a bidders short list (including HSES assessment), tendering strategy and evaluation criteria upon which to recommend to award. Actively manages identified risks and issues, develop a risk register 2.
DELIVER CONTRACT VALUE
Competence description: Manages the contract over its life and develops and implements the appropriate contract performance management activities to assure the performance standards, as stated within the contract, are met or exceeded by the supplier. These include the contract initiation kick-off meeting, setting of mutually acceptable SMART (i.e. simple, measureable, achievable, realistic and timely) performance targets, ensuring objective performance measurement, (indirect) supervision, inspection and auditing arranging regular performance review meetings dealing with current performance issues and the setting of new targets. Competence definition (Knowledge level) You can: Develop and agree with supplier a schedule to review performance based on jointly agreed key performance indicators and criteria, risk and issues. Maintain a current list of key personnel for regular communication between the company and supplier. Emphasis the HSES requirements and life saving rules and regularly review and update the contract management plan and risk mitigation measures. Manage contract changes/variations and disputes quickly to avoid disruption. Undertake compliance checks on process and contract against work / services received. Ensure all outstanding works within the contract scope are completed and variations/ disputes/ claims are closed. Review the final account, release used Budget and close SAP for further payments. Review the suppliers performance and provide a high level close out report of the contract file/ archive.
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Competence definition (Skill level) You can: Achieves operational excellence by effectively applying their knowledge of effective contract value delivery for a medium and high complexity contract and successfully manages its lifecycle improving or maintaining the value of the contract while following the specified governance / control frameworks, including issue escalation procedures and risk management. Proactively manages a contract including HSES, technical, CP and finance experts who provide input from external sources and feedback. Improvement measures include challenging the demand/ specification and price elements, arranging contract optimization reviews (CORs) and conducting a business performance review (BPR) with the supplier including input and benchmarking data from the category managers. Undertakes compliance checks on the process and contract against work / services / goods received. Ensures the contract closes out requirements are planned within three months of contract completion or expiry date. Supports the transitioning of the work/services to an operating environment or transition to a new supplier. Ensures all the work/services are complete and the supplier has demobilized from site with reinstatement requirements completed. Reviews the financial accounts and SAP reconciliations with CP and Finance in order to close all variations/ claims, and close SAP for future payments and release remaining budgets. A contract close out and final release certificate is issued to the supplier for signature and securities are adjusted to reflect warranty obligations or final completion. Conducts a review of the contractors performance and complete an assessment of the suppliers performance on elements such as HSES (including adjustment of contract HSES stoplight banding), quality, planning and delivery, project management, skills and training, commercial management and interfaces, all of which is included in the Sakhalin Energy databases as market intelligence and shared with the category managers.
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TABLE 1.
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APPENDIX D
Rev.
01
HISTORICAL REVISION CHANGE DETAILS
Location of Change
Brief Description of Change
First issue for use
Rev. 01
