Difference between Letter and Memos:-
Di ff erence by by pur pose pose: -
are major the form of external written communication that is used to are B u si n ess l etter communicate individuals or companies outside your own company. In company. In the contrast to the Business letter, a memo goes within the organization. It goes organization. It is the most common form of written communication between people and departments. and departments. Di ff erence by parts:- parts:-
Most B u si n ess l etter contain seven standard parts 1) Heading (Sender’s name and address and date) 2) Inside address (receiver’s address) 3) Salutation 4) Body of the letter 5) Complimentary close 6) Signature area 7) Reference Section (information about message c omposer or typist). Optional parts contain Attention Line, Subject Line, Copy Notation, and Enclosure Notation. On the contrary, standard parts of the memorandum are fairly simple. They include 1) the date da te 2) the “to” line with reader’s name 3) the “from” line with your name and 4) the subject line. Optional parts parts include reference initials, enclosures, file number, routing information and department telephone number. Di ff erence by Layout:-
The Bu si ness can be designed by four basic ways 1) Full Block Format can Format (every part begins ness L etter at the left margin) 2) Semi Block/Modified Format (Commonly Format (Commonly used format in which date, complimentary close and sign are placed are placed at right hand margin) 3) AMS Simplified (All parts begins at the left margin left margin and salutation and close is ignored) and 4) Personalized Format (Combination of Block and AMS format). In format). In memos , the body is most important part because it contains message. The heading (To, from, subject line and date) can put in Horizontal or Vertical ways. Vertical ways. Unlike letter, the memo body is not no t centered on the page. First lines usually begin a triple space under the last of the memo heading. Left margins Left margins are usually lined up evenly below the headings. Single spacing with double spacing between paragraphs is conventional. Reference initials are typed a double space below the body at the left margin. Copy notation may be placed after the reference initials. When B usiness usiness L etter tter and M emos are wri tten:-
are written to transmit something like check, documents, form are documents, form etc, used by B u si n ess l etter candidate to offer its services to the company ( CV or Resume), Resume), claiming or complaining about goods or services, in a reply of claim of claim or complain, seeking information about goods or services and for placing placing orders to purchase goods. On the other hand, memos are normally written to make some announcement within are organization. The typical occasion for memo writing include writing include 1) announcing something such as event or celebration, policy, procedures policy, procedures , promotion, transfer, honors and prizes , admission or retirement, death of a employee. 2) 2 ) Confirming something people have agreed on or 3) clarifying something in writing.
