Assessment 2 and Assessment 3 are to be completed using the Virtucon & Globex Scenario outlined in Interact 2, (with additional resources found at vir tucon.uimagine.edu.au and globex.uimagine.edu.au). globex.uimagine.edu.au).
Assessment 2: You are to complete the following tasks based on the discussions and learnings from meetings held with your assigned team. Your work should be submitted individually, individually, and will be marked individually according to the rubric.
Part One: Project Name / Team / Description Working as a team you are to •
Agree on a suitable team name, list all team members and provide their contact details in a
professional looking document. •
Provide an overview of the project on which you are working.
•
Complete a project description. This should be written clearly and concisely so that anyone
unfamiliar with the project can fully understand the objectives. Project Name: We are team of 4 people as we think this would be more convenient and appropriate to work together and this way we will be able to achieve this more efficiently. Following are the details about our team members. Name As we belong to the business administration group and we are going to launch our own business so we have a diverse team from different specializations such as Marketing, HR and finance in order to achieve our task more accurately in the most efficient way. Our business idea is to open the embroidery Shop w here we will print the logos for the different clients like as for local sports teams which may include football, cricket, tennis etc. We will also target c lients who market their products by printing shirts and manufacturing Caps and other wearable stuff.
Team Charter
After your team agreed on a team name and identified all of the contact details of your team members, address the following points and present them in a professional looking document:
Skills and Knowledge Inventory – List the specific knowledge and / or skills that each team member can contribute to the project. This could be technical knowledge, communication or leadership skills. Roles and Responsibilities – Define roles and responsibilities for each team member. This c an be defined for entire project or can be shared or even rotated. As our project is for semester so we are going to assign roles for the whole semester as this would be easier for everyone for carry on tasks and report them as they will be solely responsible for their roles and there won’t be any misunderstanding among group members which might cause problems. Mr james was head of our class in the last 4 semesters so we have decided to choose him as the team leader, his main responsibilities would be to arrange meetings and communicate the everything among group members and arrange meeting with different faculty members for various ambiguities during the completion of the project. Another role he would be responsible for is that he has to report progress to our mentor as it is requirement by our tutor. Amelie has really good grades in the finance subjects so we are going to assign her the role of finance related task that is she will be dealing with the forecasting and financial models for our business idea and how much cost is required for this project and how much revenue we should earn to reach the break-even of the business, all these things along with the financial statements for the previous year and analyze that how much we have achieved as compare to our predictions so that we should make predictions accordingly. Mr David is the person who has specialization in the market ing and he will help us in reaching o ut Customers and clients in the market. His main duties would be to set price so that we can reach maximum customers by price margin and other task would be to create advertisement for o ur business so that we can attract new customers along with retaining our old customers by creating customers loyalty. Anjalia belongs to Human Resource specialization so that her role is to recruit employees for the different purpose like people who will operate the machine for embroidery purpose and person who will collect orders and money from our r etail customers.
We will create two groups for the communication purpose, one would be facebook for the meeting arrangements and communication purpose while as the Gmail group will be used for the file sharing purpose.
As for the meetings, we will meet after the classes in library as that would healthy for discussion purpose and environment will also help in smooth purpose to achieve our task more easily. The days for meeting are not fixed because of the class schedules but atleast we will meet twice in a week to run the project smoothly. Team Communications Meeting Times & Location – Agree on mutually convenient times and location to convene to work on the case assignments. Define how the team will communicate with each other and share information. Also specify how meetings will be documented and where subsequent resources w ill be stored for ease of access. Team Rules & Expectations Discuss your previous experiences of working in te ams, both positive and negative. What is the overall team goal? Team Values – Discuss as a team what values are important. Develop a statement or itemised list that summarises these values. Code of Ethics – Based on your team values, create a statement that summarises a code of ethics to guide your teams ethical behaviour. Rules and Expectations – Build a set of rules and expectation that all members of the team shall abide by. Consider team decisions, conflict, absence from meetings, and an individual’s lack of contribution for
example. Signatures – Get each member of the team to sign the team charter. This will indicate an understanding and agreement to the rules and expectations as specified in the points above.
Part Two: Learning Cycles Learning cycles give structure to your team meetings and accountability for when you and your te am work outside of the meeting schedule Firstly, prior to your next meeting, assign roles to the team. Ther e should only be two central roles – the organiser and the scribe: •
Organiser – organises the meeting by writing down the team’s ideas and then distributes them
to the team for feedback.
•
Scribe – documents the ideas and action points going forward.
Note: Roles should be rotated for each meeting and assigned so that everyone on the team has equal responsibility.
Using peer learning and reflections, document your understanding of the project at this point in time in a table format.
Note: it is likely at this early st age of the project that you will write down very few facts. You will have a few more assumptions and probably a larger list of questions to be answered. Seek answers to your questions, and show the iteration of learning cycles as you gain a deeper understanding.
Part Three: Communication Plan As a team, brainstorm and identify all stakeholders to the project. Then individually, develop an appropriate communication plan.
Part Four: Reflection Write a brief reflection of no more than 300 words of your team wo rk experience in this subject. To guide your reflection you should address the following questions:
How did your experience compare to y our understanding of the leadership qualities required to successfully lead a project?
Based on your experience, what are necessary techniques, skills, methods and ICT project manager requires in the IT profession? 4 parts assignment Each part of 300 words Total word count 1200 Deadline 7 Sep 9pm
