WRITING A FORMAL LETTER
PT3
FORMAL LETTER
…..Sender’s name…… …..Sender’s address… ………………………. …………………………………………………………………………………………………………………………………
……Recipient’s ……Recipient’s name….. ……Recipient’s ……Recipient’s address ………. …………………………………… ……(underline the postcode and the name of the town)………..
( Date) 5 th August 20!
("he greeting) Dear Sir # $adam
TITLE OF YOUR LETTER
%n &ehalf of the ….(who 'oure representing) would li*e to &ring 'our *ind notice on …….(title # su&+ect matter)……. at (place)……..
2.
,irst and foremost- would li*e to ………………………( contents gien / ela&oration # effects / details)
.
n addition- the ……………………………………( contents gien / ela&oration # effects / details)
1.
Apart from that- would li*e to highlight …………. ( contents gien / ela&oration # effects / details)
5.
"hus- would li*e to that …………..( the etra 2 ideas) ……….
hope the council will loo* into the matter and ta*e prompt action to sole our pro&lem .@ loo* forward forward to a faoura&le repl' from 'ou. "han* 'ou.
((("he last paragraph states the action 'ou want ta*en)))
3ours faithfull' (sender’s signature) ……………………………… (sender’s name) (sender’s designation
Page 1 of 6
WRITING A FORMAL LETTER
PT3
Sample Question 1: 3ou are the secretar' of the Art 4lu& in 'our school. %ne of the actiities planned is isiting places of interest. rite a letter to the manager of a &ati* factor' see*ing permission to isit the premises.
"OTES
;ar'ati
hen writing 'our letter6 •
use all the notes gien.
•
elaborate on the gien notes to ma*e it more interesting.
•
ma*e sure it is not less tan 20 words.
Sample Ans!er: Fill in the blanks with the correct phrase. Choose the phrase from the table below. Then, REWRITE the
letter in the examination pad.
re7uest for permission "ransport learning the s*ills of &ati* printing Dear Sir "he details of the isit 9.0 a.m. to 0.0 a.m.
5 8oem&er 20
epose our mem&ers to the art of &ati* printing to grant us permission would &e gien discounts "he Secretar'Art 4lu&Se*olah $enengah Sultan dris Shah:alan ;ang Setia5000 poh.
,or 'our information
ta*e up new s*ills
to purchase "han* 'ou the proposed date is not conenient to 'ou
interested in &u'ing souenirs 3ours faithfull' "he $anager;ar'ati uala "erengganu.
8um&ers of isitors
Page 2 of 6
WRITING A FORMAL LETTER
PT3
-
5 th Septem&er 20!
.
-
=ermission to Bisit ,actor' %n &ehalf of the Art 4lu& mem&ers of m' school- we would li*e to to isit 'our factor'.
2.
.
are as follows6 2.
Date6
2.2
"ime6
2.
6 11 students and teachers
2.1
6 4hartered &us
"he o&+ecties of the isit include . $an' of
our students are in ,orm ,our and would li*e to for their &ati* printing pro+ect net 'ear. ;ence- we would li*e to .
1.
e
would
also
li*e
a
few
pieces
as
souenirs
and
gifts.- most of us hae neer &een to "erengganu and this will &e our first isit. ;ence- am er' sure that most of us would &e to ta*e home. hope we for the souenirs purchased.
Page 3 of 6
WRITING A FORMAL LETTER 5.
PT3
hope 'ou will &e a&le to isit 'our premises. e are willing to
accept an alternatie date if.
.
Saddamia Rauddah (SADDA$A RACDDA;)
###################################.. Sample $uestion % 3ou are the Secretar' of the Residents’ Association in 'our housing estate. rite a letter to the director of the local municipal council to complain a&out the pro&lems 'ou and the other residents are facing.
n 'our letter- include the details &elow6
ru&&ish not collected causes terri&le stench
&reeding ground for mos7uitoes increase in cases of dengue feer
stra' cats and dogs scatter ru&&ish
street lights not wor*ing
clogged drains
cause accidents at night increase in crime pla'ground not well@ maintained
hen writing 'our letter- 'ou should remem&er to6 •
set it out in the correct format
•
include all the points gien
•
address the letter to the director of the local municipal council
•
suggest another 2 more pro&lems that 'ou see.
Page 4 of 6
WRITING A FORMAL LETTER
PT3
Sample Ans!er:
-
.
-
am writing this letter on &ehalf to complain a&out the dismal conditions
2.
%ne of the main grouses of the residents . nitiall'- ru&&ish was collected
three times a wee*. &elaboration' ;oweer- since :une this 'ear the gar&age collectors hae onl' &een coming once a wee*. %ur litter &ins are alwa's filled to the &rim and we hae no choice &ut to leae our &ags of ru&&ish net to the &ins. (point 2 @ e((e)ts). orse still- s@ (point ) while loo*ing for food. "his is not onl' unpleasant &ut also unhealth'. &e((e)ts'
.
$ost of the drains in "aman :a'adiri with ru&&ish (reason) resulting in the
water &ecoming stagnant (result). "here is an urgent need to clear these drains as the stagnant water is an ideal @ "he residents are worried as there has &een (effects)
1.
"he "his has caused @
mostl' inoling motorc'clists as the' are una&le to see in the dar*.
Page 5 of 6
WRITING A FORMAL LETTER
PT3
Cnfortunatel'- the dar* streets hae also led to another pro&lem ? Seeral residents- especiall' women- hae fallen ictim to snatch thiees.
5.
"he one and onl' pla'ground in our area is also . "he grass
hope the council will loo* into our complaints and ta*e prompt action to sole our pro&lems. "han* 'ou.
()
Page 6 of 6
