INTERIM REPORT Corporate Social Responsibility
PROJECT OVERVIEW Title
: Animal : Animal shelter
Venue
: S.I Home Shelter, Shah Alam
Date
: 3rd May 2017
Faculty
: Faculty : Faculty of Mechanical Engineering
Subject
: Engineer : Engineer in Society (MEC600)
ORGANIZE BY Engineer in Society (MEC600) EMD7M2A Prepared by: MUHAMMAD ABDUL HADI BIN SHAM
2013415902
AHMAD ASHRAF BIN AZHAR
2014532973
AHMAD AIZUDDIN BIN ZAILANI
2013474572
SYED MUHAMMAD MAULA BIN SYED ABDUL RAHMAN
2013962701
NUR ANASYUHA BINTI ELIAS
2014204432
GROUP PROFILE
MUHAMMAD ABDUL HADI BIN SHAM 2013415902 017-3969417
[email protected]
AHMAD ASHRAF BIN AZHAR 2014532973 013-2439629
[email protected]
SYED MUHAMMAD MAULA SYED ABDUL RAHMAN 2013962701 017-6676153
[email protected]
AHMAD AIZUDDIN BIN ZAILANI 2013474572 013-2488206
[email protected]
NUR ANASYUHA BINTI ELIAS 2014204432 019-4194787
[email protected]
TABLE OF CONTENT
Introduction ................................... ..................................................... ................................... ............................ ........... 1 Objective ................................ .................................................. ................................... .................................. ................... 2 Problem identification identification ............................... ................................................. ................................... ................. 3
Planning and development development .................................. ................................................... ....................... ...... 4-8 Minute meeting ................................. .................................................. .................................. ......................... ........ 9-11 Program tentative tentative ................................... ...................................................... .................................... ................. 12 Summary on site survey ................................................. ............................................................ ........... 13-17 Sharing and awareness awareness ................................. .................................................. .............................. ............. 18 Appendices ................................... ..................................................... ................................... ............................. ............ 19
INTRODUCTION
Engineer plays important roles in society. Engineer in Society (MEC 600) is a subject that teaches the students to play their role in society. As a requirement for this subject, we have been tasked to carry out a CSR (Corporate Social Responsibility) program. Every industry player needs to do CSR program as part of their responsibilities to the public. By doing this assignment, students will understand the importance of doing CSR activity, the benefits gained from the program towards company or university which they represent as well as the people being helped. As for our group, after several discussions, discussions, we have appointed appointed to do CSR related to animal. The CSR topic that have been chose was suggested by our lecturer, DR. Bulan since most of other groups do CSR based on human. For this assignment, we chose S.I. Home Shelter, privately owned by Mr.Razeef Che Shamah to conduct our CSR assignment. The shelter located in Taman Sri Muda which takes around 20 minutes from UiTM Shah Alam. We have visited the shelter and met the caretaker. From the visit, we have assess several possible activities that we can conduct there which can help the caretaker and also spread loves to the cats as a non-human being. After discussing with the owner, we have decided to carry out the program on 3 rd May 2017 from 8am to 3.30pm. Preparation for the program has been planned. We hope that this program will go smoothly according to our plan and will give awareness among publics to care more about other living things.
OBJECTIVE
To find a suitable place to conduct CSR program
To contact the person in charge of the place
To visit visit the place before conducting CSR program
To make planning of activities for the CSR program
To ease the jobs of the shelter’s caretaker
To spread love to the cats cats
To increase public awareness of the importance to care about animals
PROBLEM IDENTIFICATION
From the visit conducted, several problems in the shelter were found. The problems are listed below: i.
Dirty wall Some of the walls used to be partition to separate the sick cats from healthy one. Their sneeze and dirty paws leave stains on the wall. These stains are hard to be removed.
ii.
Poor ventilation We found that the air inside the premise was poorly circulated. The exhaust fan mounted at the back wall of the premise on each floor was small and not enough to extract the dirty air from the premise. Some of the exhaust fan are not functional. Stand fans that are being used to circulate the internal air was insufficient and placed at inappropriate way.
iii.
Crowded Around 300 300 cats being being sheltered in the premise. premise. This create create crowded crowded condition condition and it not not suitable for cats to live. It causes stress to the cats. This condition was the major contributor of heat in the place.
iv.
Manpower Currently, there are only two persons in charge to do all the works such as cleaning, feeding and to give medicines. There are not enough manpower to do all chores. Some of the chores that should be done daily was changed to weekly to suit the number of manpower available.
PROGRAM PLANNING AND DEVELOPMENT Form Group
Decide which CSR field work
Searching animal shelter
Contact P.I.C. of animal shelter
Site visit
Paperwork for
Approved
budget Denied Money collection
Buy items
Poster
Volunteering
End
Figure 1: Flowchart for program planning
The flowchart shows the plan for the corporate social responsibility (CSR) work which will be done in the first week of May. Below is the development of this CSR work: i.
Form group: A group of 5 was formed for the corporate social responsibility responsibili ty (CSR) task.
ii.
The group decided to do CSR work in animal shelter nearby UiTM Shah Alam.
iii.
Team members searched for animal shelter which needed volunteers and found S.I. Shelter.
iv.
The manager of of the shelter, Mr. Razeef was contacted and the date for the CSR work was booked.
v.
Team members visited the shelter to look at the condition of the shelter and and determined what equipment is needed for the CSR work. The task for volunteers was clearly stated by the caretaker.
vi.
Paperwork for budget claim was made for the equipment. If it is rejected, the team members will use their own money.
vii.
As the budget budget status is not known yet, team members used own money to buy first the equipment such as gloves, masks, detergent, etc.
viii.
A poster was was made to inform about this activity to attract volunteers volunteers and donors. The poster was spread all over social media such as Facebook and Whatsapp. The response was positive and several volunteers contacted us to land a hand.
ix.
The volunteering work is not done yet. On the 3 rd May, 15 volunteers will join the CSR work at S.I. Shelter.
x.
A proper report will be submitted after the CSR work is done.
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Table 1: Gantt chart
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Corporate S ocial ocial R esponsibility(CS R ) at S.I Home Stated below is the financial details for Corporat Shelter Shah Alam Num.
Equipment Details Price per unit
Total price
(RM)
Amount needed
Linen remover roller
5.90
2
11.80
Linen remover tape
5.90
1
5.90
Cleaning sponge
4.80
1
4.80
Garbage bag
12.90
1
12.90
Mop
38.00
1
38.00
Hand sanitizer
18.35
1
18.35
Glove
3.50
3
10.50
Face mask
19.00
1
19.00
Equipment
1
Total (RM)
Table 2: List of equipment needed
(RM)
121.25
Figure 1: This is our poster
MINUTE MEETING
DATE: 17 March 2017 TOPIC
DETAILS
MEMBER’S SCOPE
1. To understand the Corporate Social Responsibility project. 2. To search a place for doing the project.
1. The first point was deciding a scope of our CSR program. Dr. Bulan suggested scope related to animals, disabled, or old folks. 2. We agreed to focus on scope related to animal. Each of us goes ahead to find related NGO or animal shelter to do our CSR
Searching for the CSR Places – Places – Everyone Everyone Minute meeting and snap photos - Anasyuha
TOPIC
DETAILS
MEMBER’S SCOPE
1. Finalizing the CSR Place
1. We’ve tried contacting various shortlisted places, namely WWF, MNAWF, Katzen and SI Home Shelter. MNAWF o 20/3/2017 o Canceled due main presence of dogs at MNAWF. Katzen o 25-26/3/2017 o No answer. WWF o 26/3/2017 o WWF declined. SI Home Shelter o 27/3/2017 o En. Razeef request personal details of participant.
DATE: 27 March 2017
Contacting the premises – Hadi: – Hadi: MNAWF Syed: Katzen Aizuddin: Aizuddin: SI Home Shelter
Ashraf: WWF
2. Successfully made contact and agreement with En. Razeef, the person in charge and owner of SI Home Shelter. 3. Tried to survey the location, but was already closed.
Site Survey – Survey – Hadi, Hadi, Anasyuha Anasyuha
Minute meeting and snap photos – photos – Anasyuha Anasyuha
DATE: 29 March 2017 TOPIC
DETAILS
MEMBER’S SCOPE
1. Decision of site visit’s date.
1. Initial plan was to execute the visit to SI Home Shelter at 5 th of May. The date was then changed and finalized to 3 rd of May. The reason was May 5 th is Friday, and the program would disturb Solat Jumaat. Problem would arise since cleaning up will dirty clothes with various stuff including furs and make it difficult for the prayer.
Discussion - Everyone
Minute meeting and snap photos - Anasyuha
DATE: 5 April 2017 TOPIC
DETAILS
1. Reporting to IR DR Bulan Abdullah 2. Decision on preliminary site visit.
1. On earlier date, we’ve reported to IR DR Reporting to Dr Bulan Abdullah about our progress. She – Hadi, – Hadi, Aizudin agreed with our animal shelter – – cats idea. Dr. recommended us to do more Visit preliminary visit to get the rough idea of – Hadi, – Hadi, Anasyuha, Ashraf activity that will be done. 2. Immediately after reporting we made a Minute meeting and snap make-haste decision to visit on 5 th of photos April. Unfortunately, Unfortunately, due to unavailability unavailability – Syed, – Syed, Anasyuha of most members the date was postponed to 6 th of April.
MEMBER’S SCOPE
DATE: 6 April 2017 MEMBER’S SCOPE
TOPIC
DETAILS
1. We visited the cats’ cats’ home shelter.
1. The home was located quite near to Surveyor – Surveyor – Hadi, Hadi, UiTM Shah Alam and we took about 20 Anasyuha, Anasyuha, Ashraf mins to get there. Not everyone came along because it’s hard to find a time where everyone is available within the shelter’s operating time. We met up Minute meeting and snap workers there and goes inside and photos – Anasyuha – Anasyuha observed accordingly. Further details on this visit is attached below.
DATE: 7 April 2017 MEMBER’S SCOPE
TOPIC
DETAILS
1. Sharing information of survey. 2. Discuss items needed for real program. 3. Discuss on budget. 4. Paperwork
1. Surveyor shared to the rest of members Sharing Information – Information – about yesterday’s visit. This was one of Hadi, Anasyuha, Ashraf important meet up to plan ahead the program in term of activities, items and budget. 2. First thing we agreed was to donate, if Finding Sponsorship – Sponsorship – any, not as money. Necessities to sustain Aizudin the shelter like foods and medicine would be more appropriate. Other item needs for the program would be mainly PPE and cleaning utensils. List was made including Paperwork – Paperwork – Ashraf, Ashraf, but not limited to gloves, hand sanitizers, Hadi face mask, sponge and soap. 3. Budget is needed for the items. The first solution come to mind was Tabung Amanah Pelajar (TAPA) that can Minute meeting and requested to the faculty. We also snap photos - Syed considered to find sponsorship from agencies related to animal and cats. 4. Paperwork is needed for the approval of the program by the faculty and IR DR Bulan. It is also important in order to request TAPA from the faculty, so it must be done with utmost haste.
DATE: 13 April 2017 TOPIC
DETAILS
MEMBER’S SCOPE
1. Number of participant. 2. Publicity.
1. The shelter was quite cramped so the number of participant must be limited. En. Razeef allows us to bring about 10 person. 2. We decided on poster design as meeting goes. Poster will be referred to Ir. Dr. Bulan for advices and corrected accordingly. Members also readied to promote the program via media social and such.
Requesting allowed participant - Hadi Poster – Poster – Anasyuha Anasyuha Minute meeting and snap photos - Syed
PROGRAM TENTATIVE
Date: 3 Mei 2017
8:00 am
: Assemble at Kolej Mawar parking lot.
8:30 am
: Leave from Uitm.
9:00 am
: Briefing from the place’s owner.
9:15 am
: Breakfast.
9:45 am
: Cleaning the premise.
2:30 pm
: Rest, self-cleaning, self-cleani ng, playing with cats.
3:00 pm
: Lunch.
3:30 pm
: Discussion and back to UiTM.
SUMMARY ON SITE SURVEY
Date: April 6 th 2017 Day: Thursday Venue: SI Home Shelter, No. 63a, Jalan Makmur 25/64, Taman Sri Muda, 40400 Shah Alam, Selangor
Three of us – Hadi, – Hadi, Ansyuha and Ashraf went to the shelter in the evening of April 6
th
.
The journey took about 20 minutes by car. Arriving at the front gate, we were greeted by one of the person that takes care of the shelter, Combi. The other person is Amirul. The two of them worked full time taking care of the cats here. Plan Layout. Layout. The shelter is a 4-storey terrace shop building. The shelter cover 2 nd to 4 th floor of one of the building. Inside, cages are everywhere around the perimeter, placed by the walls. Inside are of course cats, arranged accordingly by the caretaker. There is a few special room for sick cats. They are quarantined and separated from other cats. Their health issue includes colds,
sporoo and
malnutrition. The cats will be nurtured with extra care until full health
before released among other cats. Several structures worked as playground can be observed. Most of them are quite old and worn out. The walls all around are rather dirty, undoubtedly works of various cats answering to the call of nature. The floor was quite clean, thanks to the hard work of care taker that sweep and mops the floor according to schedule. Several fans and humidifier was noticed. Inside the shelter was rather suffocating, from smell, humidity and other issue. The place ventilation was very poor. The fans, humidifier and window is set on and open all the time and yet the ventilation was still as such. Needs. Needs. From our observation, it is very obvious that the place needs to be ventilated in a much proper way. Thorough clean-up of the perimeter should also improve the situation. Other than that, the play structure needs to be replaced, fix or cleaned. On the other hand, the caretaker said what the cats needs the most is love and attention. Being inside all the time made the cats really longed for love and they are very spoilt with all the nurturing received. Cats food and medicine aren’t really having any shortage as they are managed by En. Razeef himself.
Activity. Activity. Interviewing the caretakers, we received good idea on what to do on D-Day. The first and foremost activity suggested by the caretakers is taking over the standard daily routine, with of course under the supervision of the caretakers themselves. The routine includes giving meals, eradicating piled up dungs, giving medicine and cleaning up cages. From our own point of view, other relevant activities can also be done. Some that came in mind was sweeping and moping the floor, clean up window and fans and last but not least, clean the wall. In conclusion, a lot of activities can be done so that students can play their part in society. With teamwork and working on with the caretaker, this will improve student’s social skill that will improve their adaptation into society after graduation later. On top of that, UiTM standing on society will also improve with contribution and love that can be given.
P hotos hotos from prelim preliminary inary s ite vis it
Figure 2
Figure 3
Figure 2 & 3: View of quarantine room for the cats with
sporoo disease
Figure 4: Quarantine room for cats with ringworm and malnutrition
Figure 5
Figure 6
Figure 5 & 6: Some of the humidifiers and fans provided and dirty wall behind
Figure 7: Dirty playing structure
Figure 8: Some of the cats living there
Figure 9: Us with the caretaker of the cat shelter
SHARING AND AWARENESS
In order to create awareness about our CSR program, we use social media as the platform. We have invited personally some friends to participate. We also have created a poster and promote it through social media.
Figure 10: Promoting via Facebook
APPENDICES
A ppendix ppendi x A : L is t of parti partici cipant pant Num.
Name
I/C num
Student ID
1
Muhammad Abdul Hadi Bin Sham
940525-01-5097
2013415902
2
Nur Anasyuha Binti Elias
930605-08-6064
2014204432
3
Ahmad Ashraf Ashraf Bin Azhar Azhar
911022-10-6541
2014532973
4
Syed Muhammad Maula Bin Syed Abdul Rahman Rahman
920724-91-5049
2013962701
5
Ahmad Aizuddin Aizuddin Bin Zailani
880202-56-5439
2013474572
6
Ainmasizatul Ainmasizatul Binti Ahmad Ahmad
930116-11-5098
2013105975
7
Nazatulakmam Binti Mohammad
920626-14-5984
2013596163
8
Mohd Taufiq Bin Ismail
931211-05-5593
2014570833
9
Nur Afiqah Binti Kamarudin
951024-08-5824
2013101079
10
Muhammad Haziq Bin Anuar
930715-13-5453
2014151859
11
Affan Ezra Bin Azmi
871205-91-5049
2014374683
12
Yusliana Binti Yusop
920719-12-5990
2013197035
13
Usman Bin Mohd Taib
