PROEIGHT HEADQUARTER SAFETY AUDIT REPORT
1.0 INTRODUCTION A safety audit monitors the implementation implementation of a safety aspect by subjecting each area of an activity to a critical systematic examination with the purpose of minimizing loss, and providing a safe working environment. It was done at Proeight Headquarter on 12 th July 2010. The audit covers all the level and area in the building. The audit started at about 9 am and ended at about 1030 pm.
2.0 OBJECTIVES The objective of this safety audit is to verify compliance with legal requirements, identify health, safety, security and environmental issues present at the office and recommend corrective actions that can be made to improve existing condition.
3.0 SCOPE The scope of the audit covers all health, safety, security and environmental legal requirements, code of practice and guidelines.
4.0 METHODOLOGY The inspection was conducted through a site walkthrough and inspection is made at all the areas in the building. Observations were made and pictures were taken as evidence. Interviews with employees there were also conducted to get as many information available and to get their feedback regarding HSSE issues.
5.0 FINDINGS Based on the observations and interviews made during the audit, there are several issues that need to be raised and entail management attentions to improve the existing condition and therefore, reducing risk and provide safe working environment to the employees there. The findings are as follows: 5.0.1 Work environment Indoor air quality monitoring was never done at the office. It is important to assess the office condition such as humidity, ventilation rate and presence of contaminant. It is found that air conditioning system and photocopy machine has no documented inspection. Interview with IT Department staff indicated that laser printer is not fitted with ozone filter. 5.0.2 Housekeeping Files are not properly arranged at the cabinet. Shredded paper bag not appropriately placed and labelled. Boxes are found everywhere in the office. Cable and wiring of computer and extension cord are not properly managed. 5.0.3 Safety Signage Signage indicating fire extinguisher is not present at the location of fire extinguisher. There is also no signage when cleaning is in process. 5.0.4 Chemical management Small quantities of chemical are used in the office which includes printing inks, photocopier toners, cleaning chemicals and correction fluids. These hazards together with the appropriate safeguards are normally detailed in the material safety data sheets (MSDS). There is no list of MSDS compiled for chemical used at the office. 5.0.4 Emergency response procedures No first aid box available throughout the building for worker use in case of injury. There is one fire extinguisher at ground floor that has no valid certificate. No evacuation map posted at first and third floor. No emergency telephone number posted. Exits are not marked with an exit sign. 5.0.5 Training Safety and health training is important as this will reduce room for human error and thus practicing safe working procedures. Currently, there is no training that has been done for the employees there.
6.0 RECOMMENDATION 6.0.1 Work environment Indoor air quality should be done to assess the current situation and make improvements from the result obtained. It is recommended that photocopiers are not placed on or in close proximity to the personal workstations of office workers because of possible discomfort from the heat, light and noise generated during the photocopying process. To keep ozone and dust containing carbon black levels well below acceptable limits; • Have photocopiers
regularly serviced
• Ensure that
an ozone filter is fitted to photocopiers and laser printers,
• Ensure that
there is adequate ventilation
Air-conditioning system provided must be regularly checked, kept clean and well maintained to prevent a growth of Legionella bacteria or other organisms. 6.0.2 Housekeeping Traffic ways and aisles should be kept clear of material, equipment, rubbish and electric leads, Filing cabinets should be placed so that they do not open in to aisles and should never be left with cabinets drawers open. For stability, load cabinets starting from the bottom and do not open more than one drawer at a time. Cable zip will be bought and use to tie the cable and wire together as to properly manage them. 6.0.3 Safety signage Safety signage will be ordered and put at the fire extinguisher designated area. Wet floor signage will be bought and gives to cleaner for their usage. Signage for shredded paper and recycle paper will be put up to ensure good housekeeping. 6.0.4 Chemical Management Get MSDS for each chemical from supplier, produce compilation of the MSDS, keep these sheets up-to-date and keep them in a location where workers can consult them easily. 6.0.4 Emergency response procedures Emergency evacuation procedures will be posted at strategic areas at each level and will include emergency contact number. First aid box will be placed at the HQ in case of minor injury. Emergency response team will be set up and communicate to all worker so that all staff knew who to consult in case of emergency. Fire drill exercise will be performed at the office to train staff in case of emergency.
6.0.5 Training Safety and health committee training will be given prior holding safety committee meeting. This is to ensure committee member know their task and how to carry out their responsibilities. First aid training will be given to emergency response team member. Other training includes office safety, accident notification and reporting and other training deemed necessary from time to time.
7.0 SUMMARY
No
1
Picture
Findin gs
2
Recommendation
Laser printer is not fitted with ozone filter Laser printer placed near personal workstation of staff
No documented inspection for air conditioning unit Indoor air quality monitoring was never done
To check with supplier whether separate ozone filter is available or not To relocate laser printer not to be in close proximity with staff workstation
Person-in-charge
IT Department
To regularly checked and kept Admin and HSSE clean to prevent growth of bacteria To do indoor air quality monitoring to assess the status of air quality in the office
3
Poor housekeeping and cable management
4
Exposed wiring of electric switch panel at Meeting Room 3(Second floor) Exposed wiring at ceiling
Buy and use cable zip to properly tie all the cable together
IT Department and HSSE
Called electrician to rectify the Admin and HSSE problem
5
A lot of things is poorly placed on the floor in front of boss office
Rearranged all the things properly
6
Files are arranged
Put the files at the cabinet or if to All staff be used, put it properly on a table
7
not
properly
Improper placement of shredding machine No label for recycle paper
First Floor Staff
To buy a table for shredding Admin & HSSE machine To label recycle paper container
8
No safety signage to warn workers of the wet floor
Instruct cleaner to use signage when cleaning
HSSE
9
Insulation of extension wire is damaged
Done a periodical check to identify any damage to wiring appliances and remove them from operation
HSSE & Department
IT
10
No proper signage to warn about the hazard
Call electrician to rectify the Admin and HSSE problems Produce new safety signage and place it
11
Small workspace area in procurement filing room
Allow only one person to enter the room at one time To put signage at the entrance door
HSSE
To get it from supplier, compiled it and put at place where workers can easily consult
HSSE
12
Chemicals such as printing inks, photocopier toners and cleaning chemicals have no MSDS
12
No exit sign at ground floor entrance door
To install exit signage at the door
HSSE
13
No valid certificate
To send to BOMBA to get fire extinguisher certificate
HSSE
fire
extinguisher
8.0 Conclusion After the audit was done, it is found out that a lot of HSSE issues such as scheduled waste, chemical management, emergency response plan and trainings can be improved. This is to ensure safe working environment thus protecting the safety and health of workers and the environment. It is important to create a comfortable working environment so that workers feel less exhausted and stressed in places where they have to spend long hours. Creation of a comfortable working environment is also believed, will enable workers to put their abilities to use more effectively and revitalize workplaces.
