Operational Review Week 2 Check In

WORKING DRAFT

Last Modified 1/20/2015 9:14 AM Eastern Standard Time Printed 1/8/2015 9:18 AM Eastern Standard Time

Boston Public Schools Operational Review – Week 2 check-in January 20, 2015

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Goals for today’s discussion



Update on process  – what we’ve done, where we’re

going 

Emerging insights  –Share a few emerging insights

for perspectives or thoughts on moving forward from the SteerCo. 

Questions – Address any open questions and align

on week ahead

Agenda

▪ Week 2 highlights / activities ▪ Week 3 schedule of activities ▪ Emerging insights ▪ Next week’s focus ▪ Questions?

Week 2 highlights and activities

DRAFT

Week 2 activities

▪ Teachers focus group (6 participants) ▪ Principals focus group (8 participants) ▪ Conducted 20 interviews (43 to date) including:  –

Jerry Burrell (Enrollment)

 –

Jon Steketee (Transportation)

 –

Melissa Partridge (Academics)

 –

Kavita Ventkatesh (Academics)

Discussion questions:

 –

Mark Skipper (Network Supt.)

▪ Interviews scheduled with Vivian Leonard,

 –

Carleton Jones (Facilities)

 –

Eric Weston (Security)

 –

Nate Kuder (Budget)

 –  Ann Chan Chan (Acadmics) (Acadmics)  –

Emily Quazilbash (Human Capital)

(Athletics)  –  Avery Esdaile (Athletics)

 –

Diane Hauser (Technology)

 –

John McDonough (Superintendent)

 –  Andy Horgan Horgan (Technology (Technology)) Taylor (Network (Network Supt.) Supt.)  –  Al Taylor

 –

Dr. Coleman (Vice Chair, School Committee)

Paul Curran and Matt Mayrl from the city this week, how connected are they to the process?

Contents

▪ Week 2 highlights / activities ▪ Week 3 schedule of activities ▪ Emerging insights ▪ Next week’s focus ▪ Questions?

Week 3 schedule of activities

DRAFT

Week 3 activities

▪ Refine Phase 1 findings and identify additional data and interviews needed

▪ Notable meetings:  – Touch points with SteerCo. to begin testing initial findings for Phase 1  – Interviews scheduled with Vivian Leonard, Paul Curran and Matt Mayrl from the City  – Monday, Jan 26 4pm: Steering Committee Review workshop

▪ First parents focus group scheduled for Jan. 27

Discussion questions:

▪  As we get some first takes from the SteerCo. on the draft this week, anyone outside this group that needs to have a say?

▪ Where is the SteerCo. Workshop on the 26th?

Contents

▪ Week 2 highlights / activities ▪ Week 3 schedule of activities ▪ Emerging insights ▪ Next week’s focus ▪ Questions?

Week 2 emerging insights

HIGHLY PRELIMINARY

Emerging insights

▪ Good talent management processes present in parts of Human Capital, not consistently replicated elsewhere in central office

▪ Transportation Transportation and operations strategy use of data to drive results (50% increase in bus timeliness in just 3 months) can be model for data driven culture at BPS

▪ Frustration across ELL, Academics and SPED about silos and lack of alignment for student services

▪ BPS has a facilities issue:  –  Annual funds are just 1/10 of estimated current deferred maintenance costs  – Back of the envelope estimates of needed renovation in the $3-$4B range

Discussion questions:

▪ Reactions or further perspective on these points ▪ Larger themes of data creation and usage and technology are underlying drivers of some of these insights. Are there other, broader themes that connect these?

Contents

▪ Week 2 highlights / activities ▪ Week 3 schedule of activities ▪ Emerging insights ▪ Next week’s focus ▪ Questions?

This week’s focus

DRAFT



Incorporate early findings from data where appropriate (and available) to test interview findings and develop initial initial perspectives across the 25 areas specified in the RFP



Synthesize findings into initial themes and priority areas for individual pressure testing with SteerCo. members



Get an initial, rough sense of the size of the opportunities



Finalize initial findings for Monday SteerCo. workshop

Deliver engaging working session on January 26th, designed to: Share and discuss initial, high-level perspectives across the RFP areas Explore potential areas for Phase 2 deeper exploration  Align on narrowed set of areas for additional data gathering, interviews, and gathering of external comparisons   

Contents

▪ Week 2 highlights / activities ▪ Week 3 schedule of activities ▪ Emerging insights ▪ Next week’s focus ▪ Questions?