SAEP-301

Engineering Procedure SAEP-301 Instructions for Establishing and Maintaining Mandatory Saudi Aramco Engineering Requirements Document Responsibility Responsibility:: Standards Coordinator Coordinator

1 January 2016

Contents

1 Scope............................................................ . 2 2

Applicable Documents............... Documents.... ....................... ................... ....... . 2

3

Definitions a nd Acronyms………………..…... Acronyms………………..…... 2

4 Instructions................................................... . 3 5 Responsibilities........................................... . 10 6 Notes..................................................... …... ... 17 Appendix A - Qualification Qualification Criteria Criteria for Standards Committee Chairman, Vice Chairman, Members, Industry Members, and RSA............... . 23 Appendix B - Engineering Engineering Standards Standards Approval Workflow………….……… Workflow………….………..…. 26 Appendix C - Sample Letters of of Nominating Nominating SCC and Committee Members……. Members…… .…. 27 Appendix D - BOE Reviewer Request….……… 30 Appendix E - Standard Standard Business Business Brief Brief Form...... Form..... . 31 Appendix F - Three-Year Three-Year Standards Standards Plan......... Plan......... . 32

Previous Issue: 14 September 2014

Next Planned Update: 1 January 2019 Page 1 of 34

Contact: Abdullah, Ahmad Saeed (abduas1i abduas1i)) on +966-13-8801233 Copyright©Saudi Aramco 2016. All rights reserved.

Document Responsibility: Standards Coordinator Issue Date: 1 January 2016 Next Planned Update: 1 January 2019

1

SAEP-301 Instructions for Establishing and Maintaining Mandatory Saudi Aramco Engineering Requirements

Scope This procedure establishes the instructions for issuing new Mandatory Saudi Aramco Engineering Requirements (MSAERs) documents, and for revising or canceling existing MSAER documents. documents. MSAER documents include engineering standards (SAESs), materials system specifications (SAMSSs), engineering procedu res (SAEPs) and standard drawings (SASDs) that are developed for uniformity and applied Company-wide.

2

Applicable Documents The following documents are referenced in this procedure: 

Saudi Aramco Engineering Procedures SAEP-15

Preparation of Restricted Vendor Lists for Process Automation Systems

SAEP-110

Saudi Aramco Standard Drawings

SAEP-119

Preparation of Saudi Aramco Materials System Specifications

SAEP-125

Preparation Preparation of Saudi Aramco Aramco Engineering Engineering Standards Standards

SAEP-133

Instructions for the Development of Regulated Vendors List Engineering Standards “

”



SAEP-134

Preparat Preparation ion of Saudi Saudi Aramco Aramco Enginee Engineering ring Procedure Proceduress

SAEP-302

Instructions for Obtaining a Waiver of a Mandatory Saudi Aramco Engineering Requirement

SAEP-1400

Technical Evaluation for Process and Control Systems Manufacturers

Saudi Aramco Best Practice SABP-A-040

3

Guidelines for Conducting Value Engineering on Mandatory Saudi Aramco Engineering Requirements

Definitions and Acronyms 3.1

Definitions Buyer's Representative: The person acting on on behalf of the Buyer, Buyer, who may be from the Consulting Services Department (CSD), Inspection Department (ID), Purchasing Department, or user organization. organization. Page 2 of 34



Responsible Department Designee: Initiator of all actions concerning MSAER documents where no standards committee ex ists.

3.2

Acronyms 9COM

Commodity Material

9CAT

Cataloged Material

CCC

Commodity Classification Code

BOE

Board of Engineers

MSAER Mandatory Saudi Aramco Engineering Requirement

4

RSA

Responsible Standardization Agent or (Engineering Group Leader)

RVL

Regulated Vendor List

SC

Standards Committee

SCC

Standards Committee Chairman

SCVC

Standards Committee Vice Chairman

VE

Value Engineering

SBB

Standard Business Brief

Instructions 4.1

Assignment of MSAER Document Responsibility The responsibility for establishing and maintaining each MSAER document is assigned to the most appropriate Responsible Department. For departments with a number of MSAER documents in a specific discipline, a Standards Committee (SC) headed by a Chairman ma y be formed to assume this responsibility. The Standards Coordinator will resolve MSAER assignment conflicts. Each standards committee shall be assigned a maximum of 25 MSAERs (SAESs, SAEPs and SAMSSs) to control the workload on the committee and its Chairman. Committees that have more than 25 MSAERs should be considered for splitting into more than one committee if technically acceptable. Exceptions to this requirement shall be concurred by the Responsible Department Manager (RDM) and the Chief Engineer (CE).

4.2

Initiation of MSAER Documents 4.2.1

The Responsible Department designee or Standards Committee Chairman (SCC) will initiate all actions concerning MSAER documents, including new MSAER documents and revisions or cancellations of Page 3 of 34



existing MSAER documents through https://standards.aramco.com.sa/. 4.2.2

SCC shall secure RDM and CE approval before initiating a new MSAER by submitting the Standard Business Brief (SBB) form. See Appendix E. Commentary Note: New document(s) are identified in 3-year standards plans ( Appendix F ) prepared by SCC. Justification and business case for new s tandards are detailed in the Standards Business Brief approval.

4.2.3

Proposals for new MSAER documents or revising or deleting existing MSAER documents can be made by organizations not associated with the Responsible Department or SC. These organizations can submit their proposals, along with back-up documentation and justification, as appropriate, to the Responsible Department or Standards Committee for evaluation. If accepted, the proposals shall be processed by the responsible standards committee through https://standards.aramco.com.sa/.

4.2.4

Format The structure of a MSAER shall be one of two styles: overlay or narrative. To determine which style to use, see Table 1. Table 1 - MSAER Format Decision Industry/International Standard

Action

Fully covers company needs

Adopt as is; complete Scope, Deviations, and References sections of MSAER

Does not cover all company needs and/or allows for preferences

Complete Scope, Deviations, and References sections and use overlay format for Modifications section of MSAER

Does not exist

Develop a new MSAER using narrative format

To use the full overlay format: 1.

Complete Scope, Deviations, and References sections.

2.

Add a section titled, Modifications.

3.

Type the following: The following paragraphs refer to {international/industry standard document number, edition, and title}. Each paragraph below is an addition, exception, or deletion, as indicated. Paragraph numbers not appearing in {document number} are new paragraphs to be inserted in numerical order. Page 4 of 34



4.

Use the industry/international standards numbering system.

5.

Insert either “addition” or “exception” or “deletion” or “replacement” in parantheses before each paragraph.

Example of overlay format: 3.1

Kilovolt-Ampere Ratings

3.1.3

(Addition) Power transformers shall be designed such that the actual OA and FA derating factors do not exceed the ANSI Loading Guidelines for continuous operation at unusual ambient temperatures without reducing normal life expectancy.

3.1.5

(Deletion) Delete this entire paragraph. “The attachments and accessories such as bushings, instrument transformers, tap changers, and surge arresters shall be compatible with the relevant IEC or IEEE Industry Standards loading guidelines and shall not limit the transformer kVA rating at unusual ambient temperatures.”

3.1.7

(Exception) Kilovolt-ampere ratings shall be as shown in Table 2, self-cooled (OA) and first-stage forced-cooled (FA). Second-stage forced cooling shall not be provided, unless specified otherwise in Data Schedule 1. Note:

4.3

The next larger preferred OA rating is 75 and 100 MVA.

4.2

Insulation Level

4.2.5

(Replacement) All windings rated 69 kV and below, including the neutral ends, shall have ungraded BIL insulation levels.

Major Revisions and New MSAER Documents 4.3.1

A major revision is defined as changes, additions, or deletions in requirements including major technology changes, standard globalization, and obsolescence requirements which are safety, environmental and health related, or would have a significant effect on operations, maintenance costs, or reliability. Major revision can be initiated by the SCC at any time based on the above conditions. Next planned update may only be changed in a major revision. Major revision requires Impact Summary Sheet and SBB. SBB shall be prepared and presented to the CE and the RDM or their delegated authority prior to the BOE review.

4.3.2

The Standards Coordinator will send all proposed major revisions and new MSAER documents to all members of the Board of Engineers Page 5 of 34



(BOE) for review. All BOE members will have two weeks to review the proposal and respond to the Standards Coordinator. The response shall indicate their acceptance of the proposal or suggest revisions. In special cases the review time may be extended by the Standards Coordinator with endorsement of CE. The Responsible Department or SC shall resolve all review comments within one week and route the final document to the Standards Coordinator for BOE approval as per 3.3.3 below. In cases of extensive or complex comments the resolution time may be extended by the Standards Coordinator with endorsement of CE. The Standards Coordinator shall notify all BOE members of completed actions. Exception: Development and maintenance of manufacturers to the “ Regulated Vendors List ” shall follow “ SAEP-133“ . Addition and deletion of manufacturers to the “ Restricted Vendor Lists for Process Automation Systems” shall follow “ SAEP-15 “

4.3.3

4.4

4.5

After incorporation of BOE review comments, the standards will be routed for BOE approval. Routing for approval shall go through SCC, RDM, and then CE.

Minor Revisions of MSAER Documents 4.4.1

A minor revision is defined as changes, additions, or deletions in requirements that are not safety, environmental and health related, nor would they have a significant effect on operations, maintenance costs, or reliability. These changes usually involve rewording for clarification, additional explanations, options or changes in reference documentation.

4.4.2

The minor revisions will be sent to the BOE for review and shall be routed for BOE approval. Routing for approval shall go through SCC, RDM, and then CE. The Standards Coordinator shall notify all BOE members of completed actions.

Editorial Changes to MSAER Documents The Standards Coordinator is authorized to make editorial chan ges to approved MSAER documents. The changes shall be communicated with the responsible SCC for his review and concurrence. Then, the document must be routed for BOE review and approval. Routing for approval shall go through SCC, RDM, and then CE. The Standards Coordinator shall notify all BOE members of completed actions.

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The following situations are examples of editorial changes:

4.6

4.5.1

Organizational name and position title changes already approved by Management.

4.5.2

Typographical errors.

4.5.3

Deletion of outdated references, which have no impact on the requirements of the MSAER.

4.5.4

Clarification in the wording of a sentence to better explain the intent of the requirements.

4.5.5

Changes to a MSAER where the requirements are also included in another approved MSAER.

4.5.6

Next planned update shall not be changed in an editorial revision; however, issue date will be changed.

4.5.7

Next planned update shall be modified only after the document has been reviewed and the author reaffirmed its content. This revision shall be considered as major revision. Refer to paragraph 3.7.4.

Cancellation of MSAER Documents Obsolete or superseded MSAER documents shall be cancelled by SCC. The SCC and his committee members shall evaluate and identify affected documents that require cancellation. Then, the document must be routed for BOE review and approval. Routing for approval shall go through SCC, RDM, and then CE. The Standards Coordinator shall notify all BOE members of completed actions.

4.7

Engineering Standards Approval Workflow The Engineering Standards Approval Workflow shall be as per Appendix B.

4.7

Maintaining MSAER Documents Each MSAER document shall be reviewed and updated on a regular basis, but not limited to the following: 4.7.1

Each MSAER document shall be reviewed and revised as necessary, whenever there is a significant change in the international/industry standards used as the basis for the company s MSAER document. The Responsible Department designee or SCC shall determine the ’

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optimum timing for revising the MSAER but shall not exceed one year as per 3.7.4. 4.7.2

The MSAER document shall be reviewed and revised as necessary, whenever an approved waiver cited the need to revise the standard or when repetitive waivers have been approved against a particular requirement of the standard. (Waiver requirements are specified in SAEP-302).

4.7.3

In general, the “Next Planned Update” will be three years after the last BOE review. Any MSAER document not revised for a period of three years from its issue date shall be reviewed as major revision and re-issued to re-affirm its contents and requirements against Company needs.

4.7.4

The review cycle shall not lag behind more than a year time of revised (adopted) referenced international/industry standard that the MSAER is adopting. Exception: Safety, security and environmental standards.

4.7.5

SCC shall summarize the justification and impact of major changes of a MSAER revision in the SBB form and in the MSAER impact summary defined when MSAER’s are submitted in Engineering e-Standards Website for revision.

4.7.6

Value Engineering (as per SABP-A-040) shall be conducted prior to issuance of new SAES and SAMSS. All SAES and SAMSS shall go through VE at least once. Additional VE can be conducted based on SCC request. Exception shall be approved by the RDM.

4.7.7

SCC should adjust the due date of all MSAERs to have an even distribution of revision efforts.

4.7.8

Standards revision cycle shall be consolidated into one calendar reflecting the different type of revisions that will take place for all standards for three years period. This will help in distributing the workload equally across the calendar year and will help all organizations to plan their activities around the time needed to support the standards revisions activities. The review cycle shall be formalized by including the date of the “Next Planned Update” in the document.

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4.8

4.9

4.10


Referencing 4.8.1

In general, referencing other documents within an MSAER shall be kept to a minimum. MSAERs shall only reference documents that are relevant to its content, and without such reference the MSAER will not be complete.

4.8.2

Reference to MSAERs and to international/industry standards shall indicate issue date and paragraph number.

Interpretation/Clarification of MSAER Documents 4.9.1

If there is uncertainty as to the exact meaning of specific clauses, paragraphs, or sections of a MSAER, the ultimate responsibility for interpretation shall be by the relevant SCC or Responsible Department designee where no SC exists.

4.9.2

Any conflicts between this procedure and other applicable Saudi Aramco Engineering Procedures (SAEPs), Engineering Standards (SAESs), Materials System Specifications (SAMSSs), Standard Drawings (SASDs), or industry standards, codes, and forms shall be resolved in writing by the Company or Buyer Representative through the Manager, (Responsible Engineering Department) of Saudi Aramco, Dhahran.

Engineering e-Standards Website 4.10.1 The Standards Coordinator will ensure that copies of all approved MSAER documents are installed on the corporate Intranet for access using the Engineering e-Standards Website. Other means of distribution using electronic publishing methods may also be developed. 4.10.2 The Engineering e-Standards Website on the Saudi Aramco Intranet is the official version of MSAER documents. This website is periodically updated with copies of approved documents. Other sources of MSAER documents are available. However, because updating of other sources is not always accomplished simultaneously and instantaneously with the MSAERs on CD, when differences occur, the Engineering e-Standards Website documents shall be considered the “official” approved version. 4.10.3 The Standards Coordinator shall ensure the availability (online or hardcopy) of referenced international/industry standards referenced in MSAER documents during development, maintenance, and after posting the approved MSAER documents on-line.

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5


Responsibilities 5.1

Standards Committee Chairman (SCC) The SCC is appointed to serve for a renewable period of five years. Extension beyond ten (10) years requires approva l of the Chief Engineer, Engineering or his/her delegated authority. The Chairman shall be recommended by the RDM and approved by the Chief Engineer, Engineering or his/her delegated authority. Changes in Chairmanship shall also be approved by the Chief Engineer, Engineering or his/her delegated authority. The qualification criteria for the Standards Committee Chairman are found under Appendix A of this procedure. The SCC is responsible for the following: 5.1.1

Coordinating all activities of the Standards Committee (SC) and not override a decision taken at the SC meeting or a consensus of the SC members without justifying this action to the SC. The activities the SCC coordinates include, but are not limited to: 5.1.1.1

Holding formal or informal meetings of the SC to review all MSAER documents and other related engineering documentation on a regular basis, to ensure that all documents are up-to-date.

5.1.1.2

Holding formal meetings of the SC to review and resolve comments for all new MSAER and other related engineering documents prior to submittal for review by the BOE.

5.1.1.3

Ensure that a proposed revision or new document meets the minimum level of acceptability prior to submittal to the SC or BOE for review.

5.1.1.4

Delegating MSAER document reviews to qualified engineers and then ensuring that the review is endorsed by SC before submitting any resulting revisions for approval.

5.1.1.5

Sending draft major revisions to operating facilities for review and comment before submitting the revisions for approval.

5.1.1.6

Ensuring that the existing MSAER documents are revised to reflect all known requirements needed to achieve optimum balance of technical, safety, economics, and implementation issues. As the result of document revisions, identifying their impact on other MSAER documents, particularly where conflicts are created and must be resolved.

5.1.1.7

Ensuring that a Standard Business Brief (for new and major revisions) and Impact Summary Sheet (all revisions) are Page 10 of 34



prepared for MSAER documents. SBB shall be presented to the CE and the RDM or their delegated authority prior to the BOE review. 5.1.1.8

Ensuring that the comments received for MSAER documents routed for BOE review are resolved.

5.1.1.9

Identifying the need for new MSAER documents to cover subjects not covered by other documents, and ensuring that draft documents are prepared for review and approval.

5.1.1.10 Setting appropriate review cycles for each MSAER document that may be less than the maximum three-year review cycle requirement of paragraph 3.7.8 of this engineering procedure. 5.1.1.11 Ensuring that the SC has at least one RSA of the same committee’s discipline as a member if the SC supports 9COM, 9CAT, or CCC. 5.1.1.12 Ensuring that MSAERs under his control are aligned with applicable international/industry standards, with clear references to titles, revisions, sections, and paragraph number systems. In addition new and revised standards should follow the overlay format where possible to have clear and accurate references to international/industry standards (refer to Table 1, SAEP-119 and SAEP-125 for overlay-style). 5.1.1.13 Ensuring that MSAER documents incorporate and maintain terminology and acronyms consistent with international/industry standards. 5.1.2

Resolving all BOE member comments in concurrence with the document author. Interfacing with the BOE on all major comments to ensure they are satisfactorily resolved.

5.1.3

Submitting to the Standards Coordinator all proposed actions on MSAER documents (e.g., updating and reviewing of related SA 175-forms, etc.).

5.1.4

Ensuring that their SC is composed of members from varying departments who are technically competent in the committee s discipline, capable of drafting and reviewing standards, and able to spend the time necessary to accomplish the work of the SC. ’

5.1.5

The minimum number of SC members shall not be less than five (5) excluding the chairman and the vice chairman. Also, a minimum of two (2) members are from departments outside Engineering Services. Page 11 of 34


5.1.7


Evaluating the nominations of new members and nominating new members to serve on the SC and recommending to the RDM acceptance. Commentary Notes: 1.

Addition of a new member, reporting to the same department responsible for the committee, would require a nomination letter (see Appendix C2 for sample letter) to the Standards Coordinator concurred by the RDM.

2.

Addition of a new member, reporting to the department not responsible for the committee, would require a nomination letter (see Appendix C2 for sample letter) to the Standards Coordinator concurred by the member s department manager and the committee s RDM. ’

’

5.1.8

Evaluating SC member participation and recommending replacement or removal of inactive ones. Commentary Notes:

5.1.9

1.

Removal of a non-active member would require a notification (e-mail) to the Standards Coordinator copied to the member’s department manager and the committee’s RDM with the reason of removal.

2.

Removal of a committee member, no longer in service or transferred to another department, would require a notification (e-mail) to the Standards Coordinator for updating committee membership.

Keeping the Standards Coordinator informed of changes in the membership of their individual SC.

5.1.10 Including the Standards Coordinator on distribution of all significant correspondence related to MSAER documents. 5.1.11 Providing interpretations of MSAER’s under his jurisdiction. 5.1.12 Approving new 9COM. 5.1.13 Delegating some responsibility to SCVC. 5.1.14 Attending industry/international standard organizations’ meetings and workshops on annual basis. 5.1.15 Notifying Standards Coordinator to route standards workflows to the SCVC when absent from work. 5.2

Standards Committee Vice Chairman (SCVC) The SCVC is appointed to serve for a renewable period of five years. Extension beyond ten (10) years requires approva l of the Chief Engineer, Engineering or his/her delegated authority. During the official absence from Page 12 of 34



work of the SCC, the SCVC shall perform the duties of the SCC as stipulated in Section 4.1. The qualification criteria for the Standards Committee Vice Chairman are found under Appendix A of this procedure. 5.3

5.4

Standards Committee (SC) Member 5.3.1

The SC member is appointed to serve for a renewable period of five years. The SC member shall keep active participation in committee activities such as meetings and review of standards.

5.3.2

The appointment is based on his technical expertise and background recognized and recommended by the SCC. This is to ensure that the selected member demonstrates the minimum required knowledge and experience in the interpretation of standards and applications.

5.3.3

The qualification criteria for the SC Member are found under Appendix A of this procedure.

5.3.4

SC member s are responsible to provide their organization’s input to standard’s content. They should ensure sufficient review of documents within their organization to anticipate and include major issues and concerns that are likely to be raised during the BOE review.

Responsible Standardization Agent (RSA) The RSA represents the highest level of engineering or technical expertise within Saudi Aramco for a specific class or subclass of material master items. Assignment of an RSA shall be made b y the RDM at the request of Procurement & Supply Chain Management (P&SCM). The qualification criteria for the Responsible Standardization Agent (RSA) are found under Appendix A of this procedure. The RSA is responsible for the following: 5.4.1

Assisting in resolving technical problems when requested by Standardization engineers or analysts.

5.4.2

Reviewing the technical details of proposed material master items for complete specifications, technical acceptability, and conformance to Saudi Aramco Standards.

5.4.3

Assigning Commodity Material (9COM) Commodity Classification Codes (CCC’s) to Cataloged Material (9CAT).

5.4.4

Reviewing and concurring with material master item specification changes, as required.

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5.4.5

Reviewing and concurring with material master product approvals, as required.

5.4.6

Participating in evaluations and technical approvals of manufacturers and products proposed for addition to the material master item when required.

5.4.7

Initiating revisions to Saudi Aramco materials specifications involving item descriptions or the obsolescence of material master items.

5.4.8

Assisting customers in standardizing and simplifying material master items, when requested.

5.4.9

Coordinating with Material Standardization Engineers or Analysts to ensure adequate coverage in terms of number of suppliers and geographical distribution.

5.4.10 Assisting in the development of local manufacturers. 5.4.11 Other RSA responsibilities are outlined in other MSAER documents such as SAEP-119, SAEP-125, SAEP-133, and SAEP-1400. 5.4.12 The primary and secondary RSA responsibilities shall not be delegated. 5.5

Department Manager The Manager is responsible for all actions on MSAER documents associated with his Responsible Department, either by assignment or through Standards Committees. If SC in one or more disciplines have been formed, he will ensure that all items listed in Section 4.1 are satisfied. If there is no SC, he may delegate the responsibilities listed in Section 4.1 to one or more persons in his organization and then, ensure that they are fulfilled. He is also responsible for the following: 5.5.1

Approves nomination of new members and changes in SC membership.

5.5.2

Recommends the creation of new committees and the cancellation of committees no longer needed.

5.5.3

He also recommends the chairman and vice chairman of the SC (see Appendix C1 for sample letter) for approval by the Chief Engineer, Engineering or his/her delegated authority.

5.5.4

Approves special studies, Value Engineering, Standard Globalization Planning, activities and projects related to MSAER do cument activities.

5.5.5

Approves nomination of primary and alternate RSAs, SCC, SCVC and Page 14 of 34



members as per the qualification criteria in Appendix A. 5.5.6

5.6

5.7

Approves the following documents: a)

Best Practices (SABPs),

b)

Regulated Vendor Lists (RVLs),

c)

Engineering Reports (SAERs),

d)

Corporate Technical Alerts (CTAs),

e)

Standard Business Briefs (SBBs) prior to final approval by CE, and

f)

New, revised, and canceled MSAERs.

5.5.7

Leads the improvement and sustainability of Saudi Aramco standards through their interaction with standards committees and other organizations. Concurs to all actions related to MSAER documents assigned to him before approval of the CE.

5.5.6

Resolves conflicts that arise during MSAER’s development activities that cannot be resolved at the SC level.

5.5.7

Approves standards revision cycle and the SC plans. Refer to paragraph 3.7.8.

Board of Engineers (BOE) 5.6.1

As a regular committee of the Company, the Board of Engineers (BOE) reviews and provides guidance with regard to corporate technical issues and the application of engineering standards and specifications.

5.6.2

The BOE reviews new MSAER documents and major revisions to existing MSAER documents to ensure they are ac ceptable from the technical, safety, economics, and implementation standpoints.

5.6.3

BOE standards reviewers shall be selected from identified pool of talents specialized in the subject field and nominated by the Department Manager for each specific review.

Chief Engineer, Engineering The Chief Engineer, Engineering is the Chairman/Chairperson of the Board of Engineers. The CE or his/her delegated authority is the approval and ultimate resolution authority on all actions pertaining to the MSAER documents. Also, approves the creation/revision or cancellation of Standards Committees, and the appointment of all Standards Committee Chairmen and Vice Chairmen.

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5.8


Standards Coordinator Responsibilities of the Standards Coordinator include: 5.8.1

Coordinating all actions related to MSAER documents with the Responsible Department or SC, from initiation through final approval, and beyond. This includes, but is not limited to: 5.8.1.1

Collaborating with SCC if proposed revisions to existing MSAER documents are editorial, minor, or major revisions.

5.8.1.2

Compiling all responses from BOE members and transmitting them to the SCC.

5.8.1.3

Reviewing all documents prior to BOE review or submittal to the CE for approval.

5.8.2

Ensuring compliance with the requirements in this procedure for the revision of MSAER documents.

5.8.3

Assigning and maintaining a numbering system for all MSAER documents.

5.8.4

Assigning every MSAER document to a Responsible Department or SC, as appropriate.

5.8.5

Determining the design details, including layout, fonts, styles, etc., of all MSAER documents.

5.8.6

Issuing the word processing instructions to be used by the Responsible Department or SC for all submitted documents.

5.8.7

Maintaining copies of all approved MSAER documents on the Engineering e-Standards Website.

5.8.8

Maintaining historical records of all MSAER documents.

5.8.9

Notifying all BOE members of completed actions.

5.8.10 Maintaining RSA listing in the SAP System and Engineering e-Standards Website. 5.8.11 Ensuring that organizations within the Company, who do not have members on the SC or are not BOE members, review major changes in MSAER documents where these changes have a significant cost or operational impact on their operations.

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5.8.12 Providing monthly updates to the CE on Standards Business Plan, Business Briefs and other related actions. 45.9

BOE Reviewer BOE reviewer is authorized by his department to review all MSAER documents and provide comments on-line (currently now on SAP System). 5.9.1

The BOE reviewer(s) are assigned by the RDM as per the form in Appendix D.

5.9.2

The BOE reviewer main responsibilities include:

5.9.3

6

5.9.2.1

Will be the department s representative to review MSAERs.

5.9.2.2

Coordinate the review process with various engineers within the department.

5.9.2.3

Accumulate the comments received from various engineers and enter them in the SAP System.

5.9.2.4

Discuss his comment(s) with the concerned SCC or Responsible Department designee responsible for the particular document under review.

’

The department’s BOE reviewer(s) will be updated whenever deemed necessary based on the Department Manager request.

Notes 6.1

Mandatory Saudi Aramco Engineering Requirement (MSAER) Documents MSAER documents shall consist of all the Saudi Aramco Engineering Standards (SAEP-125), Saudi Aramco Materials System Specifications (SAEP-119), Saudi Aramco Engineering Procedures (SAEP-134) and Saudi Aramco Standard Drawings (SAEP-110). Documents referenced in MSAER documents shall also be considered mandatory to the extent indicated. These references include documents such as International/Industry Standards, Engineering Reports, non-Saudi Aramco publications, Environmental Health Codes, Inspection Requirements (Forms 175), Engineering Forms and Datasheets, etc.

6.2

Standard Business Brief (SBB) The Standard Business Brief form is intended to give an overview of the changes and the impact of the new MSAERs and major revisions on the Company. Page 17 of 34



The Standard Business Brief shall include the following:

6.3

6.2.1

Background to explain the history of the standard including first issue date, number of revisions since first issue; areas addressed, lessons learned or waivers,

6.2.2

Scope to explain the document scope and what is out of scope,

6.2.3

Justification to explain why this document must be reviewed at this time,

6.2.4

Business Case (Economics) to define the cost impact to support company projects and/or operations,

6.2.5

Related International/Industry Standards to list all applicable international/industry standards (North America, Europe and Asia), and

6.2.6

Other Impacts / Risks to define other impacts such as safety, health, environment, reliability, and schedule.

Impact Summary Sheet The Impact Summary Sheet is intended to give an overview of the changes and the impact of the new, revised or cancelled document on the Company. The Impact Summary Sheet shall include the following: 6.3.1

History of the revision or new document and what initiated the change or cancellation of the document.

6.3.2

Impact of the revision, cancellation or new document will have on safety, operations, maintenance, costs, spare parts, materials inventory, and inspection activities.

6.3.3

Other relevant information on the impact of the new requirements and reason for revision are mandatory.

6.3.4

The Reason for Revision shall include improve efficiency and cost avoidance. Details of each item shall be imbedded in the Impact Summary.

The Impact Summary Sheet shall be prepared and distributed with draft copies of documents sent to the BOE for review. If major revisions are made to the document as a result of the BOE review, the Impact Summary Sheet shall be updated accordingly. The Impact Summary Sheet shall be prepared as applicable and included with all the documents requiring the approval of the Chief Engineer, Engineering or his/her delegated authority.

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Changes made to the document shall be detailed by the author explaining the reasons for change. 64

Standards Committees (SCs) 6.4.1

Standards Committees (SCs) plan, initiate, and review drafts of new and revised MSAER documents within their particular technical discipline before submittal to the BOE for review and to the Chief Engineer, Engineering or his/her delegated authority for approval.

6.4.2

The individual SC shall be headed by a Chairman from the Responsible Department.

6.4.3

SC membership shall consist of individuals who are considered the most technically qualified and knowledgeable in their particular discipline. BOE members and other department managers from throughout the Company can nominate individuals to serve on committees. The SCC shall determine the acceptability of a nominee and recommend his addition to the SC if he possesses the necessary technical qualifications. Acceptance of the nominated individual shall be approved by the RDM.

6.4.4

The following SCs were established for specific technical areas: 1.

Architectural Engineering

2.

Asset Management

3.

Capital Program Efficiency

4.

Cathodic Protection

5.

Civil

6.

Communications

7.

Compressors, Gears and Steam Turbines

8.

Consulting Services

9.

Corrosion Control

10. Custody Measurement 11. Drilling Workover Wellhead and Valves 12. Electric Submersible Pump 13. Electrical Substations Equipment 14. Electrical Systems Designs and Automation 15. Energy Systems Optimization 16. Engineering Data and Drawing Systems 17. Environmental

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18. Equipment Specific P&ID Templates (ESPT) 19. Facilities Planning 20. Fire Protection 21. Flare Systems Design 22. Flow Assurance 23. Gas Turbines and Diesel Engines 24. Geotechnical 25. HVAC 26. Heat Transfer Equipment 27. High Integrity Protection Systems 28. Industrial Drainage 29. Inspection Engineering 30. Instrumentation 31. Loss Prevention 32. Lubrication Systems and Lubricants 33. Materials Engineering 34. Motors and Generators 35. Multi-Phase Flow Meters (MPFM) 36. Non-Destructive Testing (NDT) 37. Non-Metallic 38. Offshore Structures 39. Onshore Structures 40. Paints and Coatings 41. Piping 42. Plants Networks 43. Plumbing and Utilities 44. Process Control 45. Process Engineering 46. Process Optimization Solutions 47. Project Management Office 48. Project Quality 49. Project and Strategic Purchasing 50. Pumps, Seals and Mixers 51. Safety and Security 52. Standards Coordination 53. Surface Panels of I-Field Equipment Page 20 of 34



54. Technical Information Center 55. Technology Management 56. Terminal Operations 57. Training and Development 58. Trays and Packing Process Design 59. UPS, DC Systems and Power Electronics 60. Valves 61. Vessels 62. Welding 63. Others 6.4.5

6.5

To form a new SC, the RDM shall define the scope of the committee, identify chairman, recommend organizations which should be represented from throughout the company and obtain the approval of the Chief Engineer, Engineering or his/her delegated authority.

Responsible Organizations The organizations listed below have MSAER doc uments assigned to them and are designated within the context of this procedure as Responsible Departments. Other organizations may be added by the assignment of MSAER document responsibility. 1.

D&TO Planning and Technical Div.

2.

Capital Program Efficiency Dept.

3.

Consulting Services Dept.

4.

Drilling and Workover Engineering Dept.

5.

Engineering Knowledge and Resources Div.

6.

Environmental Protection Dept.

7.

Facilities Planning Dept.

8.

Fire Protection Dept.

9.

Industrial Security

10. Inspection Dept. 11. Loss Prevention Dept. 12. Petroleum Engineering 13. Process and Control Systems Dept. 14. Project and Strategic Purchasing Dept. 15. Project Management Office Dept. 16. Technology Management Div. Page 21 of 34



17. Training and Development 18. Other

21 October 2013

14 January 2014 14 September 2014 1 January 2016

Revision Summary Major revision to include Section 6, Definition and Acronyms, Appendices B (New Engineering Standards Approval Workflow), C (Sample Letters of Nominating SCC and Committee Members) and D (BOE Reviewer Request). Editorial revision on paragraph 3.7.7 and deleted “Exception.” Editorial revision to reflect some changes on Appendices C1 and C2. Major revision to reflect MSAER’s approval cycle and to bring MSAER management procedure in line with Engineering direction and practices.

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Appendix A Qualification Criteria for Standards Committee Chairman, Vice Chairman, Members, and RSA A.1

Objective State qualification criteria for Standards Committee Chairman, Vice Chairman, standards committee member, and RSA. This would help to ensure all selected members meet the minimum technical requirements.

A.2

Developed Qualification Criteria The following are the qualification criteria to select Standards C ommittee Chairman, Vice Chairman, standards committee member, and RSA: A.2.1 Qualification Criteria for Chairman The SCC shall meet at least five of the below criteria where 1, 2, and 3 are mandatory: 1) BS in Engineering related to committee specialty. Preferred to have MS in an engineering related to committee specialty. 2) At least 10 years of technical experience (Engineering, Operation, and Project Management) in a specialty including 5 years with Saudi Aramco. 3) At least Engineer I. Preferably Engineering Specialist or above. 4) Work performance average of E or higher for the last 3 years. 5) Member of at least one international standard organiz ation related to area of specialty. 6) Recognized as a technical leader in his field by his peers. Recommendation letter from his manager indicating his leadership skills achievement and that he is striving for excellence, self-discipline, self-initiative, fostering team wor k, and adaptable to changes. 7) Published at least 3 technical papers in area of specialty. 8) Completed Business Acumen Workshop and Negotiation Skills Course (or their equivalent).

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A.2.2 Qualification Criteria for Vice Chairman The SCVC shall meet at least five of the below criteria where 1, 2, and 3 are mandatory: 1) BS in Engineering related to committee specialty. 2) At least 7 years of technical experience (Engineering, Operation, and Project Management) in a specialty including 3 years with Saudi Aramco. 3) At least Engineer I. 4) Work performance average of E or higher for the last 3 years. 5) Member of at least one international standard organization related to area of specialty. 6) Recognized as a technical leader in his field by his chairman and peers. Recommendation letter from his manager indicating his leadership skills achievement and that he is striving for excellence, self-discipline, selfinitiative, fostering team wor k, and adaptable to changes. 7) Published at least 2 technical papers in area of specialty. 8) Served in the committee as an active member for more than 1 year. A.2.3 Qualification Criteria for Member 

BS in Engineering related to committee specialty.



5 years of experience in a specialty including 2 years with Saudi Aramco.



At least Engineer II.



Work performance average of E or higher for the last 3 years.





Recognized as a future potential technical leader in his field. Recommendation letter from his manager indicating his leadership skills achievement and that he is striving for excellence, self-discipline, self-initiative, fostering team wor k, and adaptable to changes. The nominated members shall be selected from pool of professionals that belong to specific job family across the company and not necessary from the Engineering Services only.

Note: Other qualifications can be considered for the nomination of SC members, such as obtaining internationally recognized certifications in his area of specialty (e.g., API, NDT, PMP, etc.). These qualifications can be used to justify shortfall in meeting other requirements for SC member selection.

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A.2.4 Qualification Criteria for RSA 



BS in engineering related to committee specialty. At least 10 years of experience in the designated specialty. Candidates coming with experience from outside Saudi Aramco shall have at least 15 years of experience with minimum 5 year experience with Saudi Aramco.



At least Engineer I.



Work performance average of E or higher for the last 3 years.



If not the Chairman or Vice Chairman, he should serve in the committee as an active member for 3 years.

Commentary Note: The above qualifications do not apply to CSD since the RSA duties are taken care by Responsible Group Leader.

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Appendix B Engineering Standards Approval Workflow

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Appendix C Sample Letters of Nominating SCC, SCVC and Committee Members

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Appendix C1 Sample Letter of Nominating SCC/SVCC

Department Name Address

Letter Number ASSIGN / REPLACE STANDARDS COMMITTEE CHAIRMAN / VICE CHAIRMAN Chairman, Board of Engineers



Nominee Name and User ID



Department



Qualification as per SAEP-301



Justification

Recommended by:

Approved by:

______________ _____________ Name, Manager

__________________ Name, Chief Engineer BOE Chairman

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Appendix C2 Sample Letter of Nominating Committee Member(s)

Department Name Address Letter Number STANDARDS COMMITTEE MEMBER NOMINATION Manager, Nominee’s Department

•

Nominee Name and User ID

•

Department

•

Qualification as per SAEP-301

•

Justification

Recommended by:

_____________________ Name, Chairman Standards Committee

Approved by:

____________________________ Nominee’s Department Manager

_________________________________________ Committee’s Responsible Department Manager

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Appendix D BOE Reviewer Request This is to authorize the nominee(s) listed below to be the department ’s representative(s) to review Mandatory Saudi Aramco Engineering Requirements (MSAERs) documents and provide comments on-line ( using SAP System). BOE Reviewer’s Name

Network or User ID

In case of more nominees, use an attachment)

The MSAERs cover all engineering disciplines (e.g., electrical, mechanical, civil, etc.) and the nominee(s) main responsibilities include: 







Will be the department ’s representative to review MSAERs. He may coordinate the review process with various engineers within the department. Accumulate the comments received from various engineers and enter them in the SAP System. He may discuss his comment(s) with the concerned Standards Committee Chairman or Proponent Engineer responsible for the particular document under review.

The BOE reviewer(s) shall access the standards review by following the steps below: Learn how to use SAP transaction code IQS3 and request SAP Authorization Role as “QM:CSD:STANDARD_BOE_PROCS:0000 (Standard BOE Processor)”  Use SAP transaction (IQS3 "Display Notification") to Review / Add comments. 

The department’s BOE reviewer(s) will be updated whenever deemed necessary.

( N a m e ) , Manager Department’s Name Page 30 of 34



Appendix E - Standard Business Brief Form

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Appendix F - Three Year Standards Plan

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Page 33 of 34

SAEP-301

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